Assistant Director, Education Department

Northampton Community College•Bethlehem, PA

5d•Onsite

About The Position

The Assistant Director, Education Department provides leadership, administration, and operational oversight of externally funded programs, workforce initiatives, and funded student services within the Education Department under the direction of the Director of Education. This role serves as the department’s primary operational point of accountability for grant and contract administration, funding eligibility and compliance, financial administration, reporting, data management, and external funding partnerships. The position supports the development and expansion of workforce opportunities across the Education career pathway and supervises designated staff supporting credentialing, grants, and funded initiatives.

Requirements

Master’s degree in education, higher education, business administration, public administration, organizational leadership, or related field from an accredited college or university.
Knowledge of grant, contract, or externally funded program administration.
Ability to interpret and implement complex funding requirements.
Knowledge of budgeting, invoicing, financial tracking, reconciliation, and reporting.
Ability to manage multiple projects, deadlines, systems, and funding streams simultaneously.
Strong data-management and recordkeeping skills.
Ability to supervise and develop employees.
Excellent organizational, interpersonal, written, and oral communication skills.
Ability to establish productive relationships with internal and external partners.
Demonstrated problem-solving and independent decision-making skills.
Adaptability and ability to work independently.
Progressive professional experience in higher education, education administration, workforce development, grant administration, or a related field.

Nice To Haves

Knowledge of workforce development, credentialing, and/or Pennsylvania education career pathways.
Experience administering externally funded programs, grants, or contracts.
Experience with financial administration, compliance, reporting, or funded-student programs.
Successful supervisory or administrative experience.

Responsibilities

Administer externally funded Education Department programs, grants, contracts, and workforce initiatives, including PASSHE, PHMC, and other current and future funding sources.
Oversee the funded-student life cycle, including funding intake, eligibility determination, required documentation, enrollment and status monitoring, continued eligibility, and compliance with funder requirements.
Manage grant and contract requirements, including agreements, amendments, deliverables, timelines, documentation, and required institutional and external reporting.
Oversee financial administration of externally funded programs, including invoicing, expenditure tracking, account reconciliation, budget monitoring, financial analyses, and coordination with appropriate College offices.
Maintain accurate and consistent program, funding, and student records across Workday and external funding systems and establish processes that support a reliable single source of truth for funded-program data.
Serve as the primary operational liaison with external funding agencies and workforce partners and maintain timely, accurate, and documented communication regarding program requirements, student funding, reporting, contracts, and compliance.
Monitor the funding implications of student enrollment, withdrawal, academic progress, attendance, leaves, and program changes in coordination with Academic Advisors and program staff while maintaining appropriate separation between academic advising and funding administration.
Supervise the Credential Coordinator and designated current and future grant-funded positions, providing direction, support, accountability, and performance management.
Collaborate with the Director of Education to identify, develop, and expand external funding, workforce-development, credentialing, and educational opportunities across the Education career pathway.
Develop and maintain procedures, documentation, tracking systems, and internal controls that support compliance, operational effectiveness, fiscal accountability, and continuity across externally funded Education Department initiatives.
Coordinate with Education Department faculty and staff, Academic Advising, Finance, Grants, Workforce Development, and other College offices to support successful implementation and administration of funded programs.
Other related duties may be assigned from time to time by leadership.