Assistant Director, Conferences & Events

The Federalist Society

9d•Hybrid

About The Position

The Federalist Society, a DC-based non-profit organization dedicated to informing the legal and public policy debate on a national level, seeks an Assistant Director of Conferences & Events. This position will support the Conferences & Events team in planning and executing multi-day conferences, smaller events, and meetings for our membership here in DC and around the country. The ideal entry level candidate will be organized, optimistic, and eager to learn.

Requirements

Bachelor’s degree
Work experience in some sort of customer service role
Exceptional organizational and time-management skills
Strong interpersonal and communication skills, both written and verbal
Comfort level with independent as well as collaborative projects
Ability to problem-solve under pressure and adapt to changing circumstances
Ability to foster and develop good working relationships with internal clients and a diverse group of stakeholders including students, colleagues, donors, lawyer volunteers, and VIPs
Proficiency with Microsoft Office Suite, especially Word and Excel, and Google Workspace
An appreciation for the principles of constitutional government, including the separation of powers, federalism, limited government, and the rule of law as essential to protecting individual freedom
Ability and willingness to travel and work non-traditional hours, including weekends and evenings

Responsibilities

Assist the C&E team in managing the logistics for a wide range of events, including conferences, meetings, and special gatherings.
Collaborate effectively with internal colleagues as well as members and vendors.
Track and log expenses and assist with aspects of the budget process as directed.
Ensure deadlines are met, communications are clear, and a customer service attitude is maintained throughout the planning and executing of events.
Use Salesforce to manage event registrations, track attendee data, and generate reports for internal stakeholders.
Prepare, track, and manage materials for conferences and events.
Participate in day-of logistics to assist with registration, member support, conference logistics, and troubleshoot as needed.
Provide general administrative support and perform other duties as assigned.
Work flexible hours, including evenings and weekends, as required; work from home days are available to balance out workload.
Travel 15-20% of the time in support of events outside the DC area.