Assistant Director, Auxiliary Operations (Transportation and Facilities)

St. Michael's Catholic Preparatory School•Austin, TX

2d•Onsite

About The Position

St. Michael’s Catholic Preparatory School (SMP) is seeking a highly capable, hands-on operator to lead transportation and support the execution of key auxiliary programs. This role is ideal for someone who thrives in dynamic environments, enjoys owning complex logistics, and takes pride in delivering safe, seamless, and high-quality experiences for students, families, and external partners. You will lead all transportation operations while playing a key role in facility rentals and auxiliary programming. This is a visible, high-responsibility role that requires strong judgment, responsiveness, and the ability to move between strategic planning and hands-on execution. This position sits at the intersection of student safety and transportation reliability, operational excellence and logistics, revenue-generating auxiliary programs, and customer and community experience. Success requires the ability to manage systems, people, and real-time decision-making in a fast-moving school environment.

Requirements

CDL license or willingness to obtain within a defined timeframe
Experience in operations, transportation, facilities, or logistics management preferred
Experience managing schedules, vendors, or teams
Ability to work collaboratively across departments and with external partners
CPR/AED and First Aid certification (or ability to obtain within six months)
Ability to pass a background check

Responsibilities

Own and lead all transportation operations, ensuring safety, reliability, and full regulatory compliance
Maintain compliance with all state and federal transportation laws and requirements
Recruit, hire, onboard, and schedule drivers for daily needs, field trips, and extracurricular activities
Maintain all driver qualifications, certifications, and documentation
Oversee fleet operations, including scheduling, inspections, maintenance, and readiness
Manage vendor relationships including repair shops, charter companies, and service providers
Ensure accurate trip documentation, safety procedures, and operational protocols are followed
Step in to drive when necessary to support operational continuity
Support the planning and execution of facility rentals and auxiliary programs, including summer camp and after-school enrichment
Coordinate with internal departments to align facility usage with school priorities
Serve as a key point of contact for rental clients, ensuring clear communication and high-quality event execution
Oversee logistics including scheduling, equipment, staffing, and vendor coordination
Ensure all agreements, insurance documentation, and payments are completed prior to events
Serve as on-site operational lead during events when needed
Maintain accurate records related to transportation, expenses, and operations
Support purchasing decisions related to vehicles, equipment, and program needs
Ensure all vehicles and facilities are maintained to high standards of safety and presentation
Identify opportunities to improve efficiency, systems, and overall experience