Assistant Director, Athletic Business Operations

University of Memphis•Memphis, TN

About The Position

Coordinates administrative and/or operational functions of an organizational unit under the supervision of a manager or director. May supervise and/or provide guidance to employees or be responsible for the management of programs, initiatives or events. The posting has an initial screening date of August 20, 2026, and each Thursday thereafter until filled.

Requirements

Bachelor's degree and five (5) years of relevant experience.
Relevant experience may include working in an intercollegiate athletics business setting.
Applicants must be authorized to work in the U.S.
We are unable to sponsor or take over sponsorship of an employment visa at this time.

Nice To Haves

Relevant experience may substitute for the required education.

Responsibilities

Create, monitor, and manage purchase orders for purchases across the Athletic Department.
Review, monitor, and approve purchases on procurement cards and travel cards for department staff.
Assist in training staff on card program policies and procedures, ordering new cards, managing fraud, etc.
Work with the Assistant AD, Business Operations on contract management for the athletic department; review all vendor contracts, understanding terms for the department, ensuring budget is in place for the purchase and tracking timelines on payments due and contracts ending/renewing.
Facilitate the contract process for charter air travel, buses, hotels, etc. for assigned sports.
Ensure all proper contract policies are followed, and sport staff understands the process.
Review and pay invoices for competition and other travel for all assigned sports and departments.
Assist in the development of travel budgets for all assigned sports, monitor throughout each year, and provide updates on budget progress to sport staff and Business Office leadership.
Provide support for all Athletic Card Programs including Procurement, Travel and Per Diem; request new cards, training of staff on use, reviewing purchases, and ensuring proper documentation is obtained for all expenses.
Submit check requests for appropriate payments for all assigned areas in the Athletic Department.
Manage Vendor records within the accounting system.
Ensure new vendors are set up properly and update existing vendors with correct addresses, pay information, etc.
Update and coordinate distribution of budget reports for assigned sports and departments.
Monitor assigned budgets throughout each fiscal year and communicate regularly with Business Office leadership on status.
Hold regular meetings with assigned sports and departments to provide updates on budget standing and address any concerns.
Complete Annual Inventory processes as prescribed by the University of Memphis and stay up to date on inventory purchases throughout the fiscal year to ensure smooth annual confirmation procedures.
Understand inventory throughout the department and serve as contact for surplus process.
Manage Gift-in-Kind/Trade usage throughout the Athletic Department and ensure proper documentation is recorded on all agreements/transactions.
Responsible for managing the Athletic Department mailroom to ensure packages are sent out and received in a timely manner and the room stays clean and maintained.
May work Athletic Department events as needed/directed.
Perform other duties as assigned.