Assistant Director, Alumni Engagement Operations

Virginia Tech•Blacksburg, VA

About The Position

Reporting to the Director of Alumni and Constituent Relations, the Assistant Director, Alumni Engagement Operations is a member of the College of Agriculture and Life Sciences (CALS) Advancement team. The position leads communications, constituent data coordination, and recognition activities that strengthen engagement with CALS and Virginia Cooperative Extension (VCE) alumni, constituents, donors, volunteers, and friends. The Assistant Director coordinates bulk email processes and the monthly CALS alumni newsletter; serves as the primary contact for alumni and constituent data requests, coding, and reporting references; manages college award nomination and selection processes; and coordinates stewardship gifts, awards, plaques, and related inventory. The role collaborates with CALS Advancement, Development, Marketing and Communications, college and Extension partners, university offices, and external organizations to provide accurate, timely, and well-coordinated communications, data, recognition, and stewardship support.

Requirements

Bachelor’s degree in a related field and extensive professional experience in communications, data coordination, advancement, alumni relations, or a related area.
Demonstrated experience developing or coordinating email, newsletter, or other audience-focused communications.
Demonstrated experience managing data requests, records, reports, or coding with attention to accuracy and confidentiality.
Demonstrated experience coordinating projects, deadlines, and detailed administrative processes.
Demonstrated written, verbal, and interpersonal communication skills.

Nice To Haves

Master’s degree in a related field.
Experience in higher education advancement, alumni relations, donor relations, or stewardship.
Experience using constituent relationship management and email marketing systems, preferably Blackbaud/AIMS and BBIS.
Experience coordinating awards, recognition, nominations, or inventory.

Responsibilities

Coordinate bulk email processes and the monthly CALS alumni newsletter.
Serve as the primary contact for alumni and constituent data requests, coding, and reporting references.
Manage college award nomination and selection processes.
Coordinate stewardship gifts, awards, plaques, and related inventory.
Collaborate with CALS Advancement, Development, Marketing and Communications, college and Extension partners, university offices, and external organizations to coordinate communications, data, recognition, and stewardship support.