Assistant Director - Admissions

Ivy Tech Community College•Lafayette, IN

1d•Onsite

About The Position

The Assistant Director of Admissions assists in the development and execution of a recruitment plan to build relationships with prospective Ivy Tech Community College students through enrollment. Assistant Director serves as a key resource in the absence of the Director. This position assumes responsibility for overseeing daily workflow by maintaining duty schedules to ensure appropriate staffing coverage, coordinating special projects as assigned, and leveraging data sources such as EdSights Admit to strategically distribute outreach opportunities to Enrollment Specialists. The Assistant Director also provides guidance to team members, supports process improvements, and performs other duties as assigned, reflecting a broader scope of accountability and influence within the department. Primary recruiting efforts take place on campus. Some off campus recruiting activities include college fairs, high school visits, information events, and community activities. Such events take place both during regular business hours and after hours (evenings and weekends). Recruit on behalf of Ivy Tech, sharing and selling the benefits of the Community College in order to increase the number of inquiries and applicants to the College along with the conversion of those inquiries and applicants to help move students through the enrollment process. Advise and register new first-time students in first semester of coursework. Assist students in completing the FAFSA application. A substantial portion of this position requires the ability to effectively interpret large quantities of student data. This data is critical in managing, tracking, and recruiting potential student groups with the use of a client relationship management (CRM) tool. Use the CRM to assess the effectiveness of various recruitment efforts and make adjustments based on intake and conversion numbers. Understand what attributes resonate with different target audiences and adjust recruitment practices and efforts based on those different audiences. Assist with the development of collaborative relationships with local schools, colleges / universities, community agencies, and organizations as they relate to the implementation of the campus recruitment plan. Work closely with internal Ivy Tech personnel to coordinate overall recruitment opportunities effectively. Such personnel may include: marketing departments, K-12 coordinators, Accelerated Associate Program staff, college connection coaches, campus presidents, academic chairs, 21st Century Scholar representatives, and American Honors recruiters. Assist with the development of admissions and recruitment related materials and disseminate such materials in coordination with other regional and statewide communications and recruitment efforts. Conduct all activities within the established guidelines of the Family Educational Rights and Privacy Act (FERPA). The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.

Requirements

Associate degree required.

Nice To Haves

Bachelor's degree
Minimum of one to two years of relevant experience
Experience working with non-traditional, adult, or underrepresented student populations
Bilingual in Spanish

Responsibilities

Develop and execute a recruitment plan to build relationships with prospective students.
Serve as a key resource in the absence of the Director.
Oversee daily workflow, maintain duty schedules, and ensure appropriate staffing coverage.
Coordinate special projects as assigned.
Leverage data sources (e.g., EdSights Admit) to strategically distribute outreach opportunities.
Provide guidance to team members and support process improvements.
Perform other duties as assigned.
Conduct primary recruiting efforts on campus.
Engage in off-campus recruiting activities including college fairs, high school visits, information events, and community activities (evenings and weekends).
Recruit on behalf of Ivy Tech, promoting the benefits of the Community College to increase inquiries and applicants.
Advise and register new first-time students in their first semester of coursework.
Assist students in completing the FAFSA application.
Interpret large quantities of student data using a CRM tool for managing, tracking, and recruiting potential student groups.
Assess the effectiveness of recruitment efforts using the CRM and make adjustments.
Understand target audience attributes and adjust recruitment practices accordingly.
Develop collaborative relationships with local schools, colleges/universities, community agencies, and organizations.
Work closely with internal Ivy Tech personnel (marketing, K-12 coordinators, etc.) to coordinate recruitment opportunities.
Assist with the development and dissemination of admissions and recruitment related materials.
Conduct all activities within the established guidelines of the Family Educational Rights and Privacy Act (FERPA).

Benefits

Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
Dental plan with no-cost preventive services and coverage for orthodontia
Vision plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Wellness program with opportunities to earn $250 in Wellness Rewards
Flexible Spending Accounts for healthcare (limited purpose) and dependent care
10% employer retirement contribution, fully vested after two years
Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
Short-term and long-term disability benefits
Fee remission for employees, spouses, and dependent children
Tuition assistance for undergraduate, graduate, and doctoral programs
Paid professional development opportunities
Generous paid time off, including vacation, sick leave, holidays, and winter recess
Flexible work arrangements where available
Paid childbirth recovery leave (8 weeks)
Paid parental leave (4 weeks)
Eligibility for Public Service Loan Forgiveness
Additional discounts on gym memberships, transportation, and various retail services