AST DIR, Accounting

University of Florida • Gainesville, FL

5d • Onsite

About The Position

The Assistant Director, Accounting provides leadership and direct supervision for accounts payable, accounts receivable, and billing functions for Facilities Services. This role oversees the processing of vendor invoices, customer billings, and cash collections, ensuring accuracy, timeliness, and compliance with university policies. The position also manages all Billing Office operations, including work requests, utilities, refuse, motor pool, mini-storage, off-cycle billing, and related systems. Responsibilities include resolving discrepancies, reconciling billing files, and supervising, training, and evaluating staff. Additionally, the Assistant Director provides oversight of payroll processing, develops and implements payroll-related procedures and internal controls, produces and analyzes financial reports, prepares financial statements, and assists in the design and monitoring of accounting systems. The role also involves developing, documenting, and implementing accounting and payroll procedures, internal controls, and best practices, ensuring compliance with university directives, audit requirements, and applicable laws and regulations.

Requirements

• Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree in an appropriate area and four years of relevant experience.

Nice To Haves

• High level of knowledge of state laws, rules, regulations and practices relating to the processing, disbursement procedures, and interdepartmental invoicing procedures of the State of Florida and the University of Florida.
• Experience with the University of Florida (PeopleSoft) and/or State of Florida fiscal related systems is highly desirable.
• Advanced knowledge of accounting principles.
• Demonstrated experience with financial systems and data query tools.
• Ability to review, analyze and reconcile data.
• Strong computer skills.
• Knowledge of Microsoft Office Suite, advanced excel skills.
• Excellent verbal and written communication skills, ability to organize, manage, and multitask in a fast-paced environment.
• Ability to work well both independently and in a team environment.
• Excellent managerial skills.
• Strong planning, analytic, and organizational skills.
• Excellent interpersonal skills.
• Critical thinking skills and excellent customer service.

Responsibilities

• Provide leadership and direct supervision of accounts payable, accounts receivable, and billing functions for Facilities Services.
• Oversee the processing of vendor invoices, customer billings, and cash collections, ensuring accuracy, timeliness, and compliance with university policies.
• Manage all Billing Office operations, including work requests, utilities, refuse, motor pool, mini-storage, off-cycle billing, and related systems.
• Resolve discrepancies related to invoices, billing, and cash collections through coordination with vendors, customers, departments, and central finance units.
• Reconcile billing files to revenue, cash collections, and aged receivables and payables.
• Supervise, train, and evaluate staff, and address complex operational and customer issues.
• Provide oversight of payroll processing for Facilities Services, ensuring accuracy, timeliness, and compliance with university and regulatory requirements.
• Review and reconcile payroll transactions.
• Coordinate with central payroll and HR units to resolve discrepancies and ensure proper reporting.
• Develop and implement payroll-related procedures and internal controls.
• Produce and analyze financial reports, including accounts payable and receivable aging, payroll summaries, and key performance indicators.
• Ensure timely completion and distribution of reports and performance scorecards.
• Prepare financial statements and cash summaries for Fund 151, and present reports to leadership to support strategic decision-making.
• Establish and monitor performance metrics to evaluate operational effectiveness and support continuous improvement.
• Assist in the design, implementation, and ongoing monitoring of accounting systems.
• Develop financial dashboards and reporting tools to improve efficiency and support operational performance.
• Develop, document, and implement accounting and payroll procedures, internal controls, and best practices.
• Interpret and apply financial policies and regulations, serving as a resource to leadership.
• Ensure compliance with university directives, audit requirements, and applicable laws and regulations.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager