Assistant Director, Accounting and Finance

Florida Atlantic University•Boca Raton, FL

1d•Onsite

About The Position

Florida Atlantic University is seeking an Assistant Director for Accounting and Finance. This position plays a key role in maintaining financial accuracy, improving business processes, and guiding departments in effective fiscal management while contributing to the division’s overall operational and strategic goals.

Requirements

A master's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience required.

Responsibilities

Works closely with the Director, Student Affairs Finance & Accounting in assigned areas to ensure the goals of the University are met.
Serves as Cost Center Manager for various functional areas within the division, with responsibilities that include approving all expenditures and Human Resources processes in Workday, and ensuring accurate coding and compliance with budget and university and state regulations.
Enters, retrieves, and analyzes data in Workday and Adaptive to provide analysis and guidance for meeting budget expectations and to prepare budgets for future fiscal years.
Assists with the creation and updating of divisional policies and procedures to ensure audit compliance.
Evaluates and provides feedback and recommendations regarding departmental auditing and compliance procedures.
Assists with audit compliance and analyzes business processes within departments.
Recommend improvements and/or enhancements to the business processes for audit/compliance and efficiency.
Directs and approves Owl Central or other Pre-Approval forms for financial expenditures and Human Resources actions in assigned areas.
Provides guidance, support, and assistance as needed to personnel at all levels regarding daily transactions, budget creation and management, and year-end close in accordance with university and state budget and accounting policies and regulations.
Prepares and records journal entries and prepares reconciliations.
Oversees expense controls, including the preliminary review of expense justification requests, purchase requisitions, and payment requests for completeness and necessity of purchase (Evaluation of spend categories, budget balances, and available cash).
Reviews Salary and Benefits and OPS encumbrances to ensure accuracy.
Assists with maintaining accurate balances of departmental open/blanket purchase orders and analyzes invoices for accuracy.
Prepares monthly forecasting reports and monitors monthly P&L activity.
Ensures all encumbrances are accurate.
Maintains positive cash flow and budget availability in assigned areas.
Provides periodic financial updates to the Director of Finance & Accounting and Vice President.
Assists the Director of Finance & Accounting with processing contracts for the Division and other Student Affairs finance team members as directed.

Benefits

Medical (PPO/HMO $50 per month single & $180 per month family)
Dental
Vision
Life Insurance
Flexible Spending plans
Employee Assistance Program (EAP)
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
Paid Community Engagement Volunteer Service Day
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment.
For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).