Assistant Dean, Finance and Administration

Temple University•Philadelphia, PA

8h•$115,000 - $125,000

About The Position

Temple University's School of Pharmacy is seeking an Assistant Dean, Finance and Administration. Reporting directly to the Dean, this senior financial and administrative officer is a member of the Dean’s leadership team and provides strategic leadership and accountability for financial management, business affairs, administrative operations, personnel administration, facilities, and resource planning in support of the School’s educational, research, and service missions. The position directs daily operations and leads planning, analysis, reporting, policy development, and continuous improvement across finance, budgets, accounting, facilities, and operations. The Assistant Dean translates the Dean’s priorities into financial and operational plans; directs allocation and effective use of financial, personnel, and physical resources; establishes administrative processes and internal controls; evaluates operational performance; and advises the Dean on organizational effectiveness, financial sustainability, staffing, capital investments, and operational risks. The role oversees budgets, carry-over and development funds, and scholarship activity; supervises non-faculty staff; and shares responsibility with the Associate Dean of Research for research procurement and pre- and post-award grant management. The Assistant Dean also serves as the School’s liaison to central administrative departments, including the Provost’s Office, Budget Office, General Accounting, and Purchasing. The position requires a Master of Business Administration and at least five years of recent relevant experience, including financial reporting. An equivalent combination of education and experience may be considered. A criminal history review is required.

Requirements

Master of Business Administration and at least five years of recent relevant experience, including financial reporting; an equivalent combination of education and experience may be considered.
Experience making presentations to groups of various sizes.
Demonstrated supervisory or leadership experience.
Experience building collaborative partnerships.
Strong attention to detail.
Demonstrated computer skills and proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
Familiarity with software applications and the ability to quickly learn and use new applications.
Excellent oral and written communication skills and ability to interact effectively with a diverse group of individuals.
Demonstrated interpersonal and collaborative skills, including the ability to work well with all levels of University personnel.
Ability to contribute to the development and leadership of finance personnel as a subject matter expert.
Ability to present financial materials to the TUSP executive team and/or University Administration.
Ability to maintain confidentiality and handle challenging situations with emotional intelligence and awareness of impact.
Ability to conduct needs analyses and assessments and make appropriate recommendations.
Criminal history review.

Nice To Haves

Experience managing the finances of a school or college.
Experience in an academic institution.

Responsibilities

Advise the Dean and senior staff on financial matters related to daily operations, financial policies and procedures, resource allocation, and strategic financial planning.
Develop and maintain budget projections and financial planning documentation for the Provost’s Office, and present quarterly budget reports.
Oversee School budgets, carry-over funds, development funds, and scholarship activity.
Direct and integrate the School’s business and administrative operations, setting priorities, service expectations, accountability measures, and procedures.
Translate strategic initiatives into budgets, staffing requirements, schedules, measurable outcomes, and corrective actions as needed.
Lead school-wide allocation planning for financial, personnel, and physical resources; assess requests and recommend priorities to the Dean.
Review proposals and contracts for compliance with departmental and University policies concerning financial commitments and personnel requirements.
Assess organizational structures, staffing levels, workloads, and administrative service needs; recommend position creation, restructuring, reassignment, and succession planning.
Direct recruitment, onboarding, compensation actions, position reviews, payroll changes, and staff performance management in coordination with Human Resources and Faculty Affairs.
Supervise non-faculty staff and lead recruitment, retention, training, and professional development activities.
Manage administrative issues concerning new faculty, staff, and post-doctoral hires.
Lead facilities, space, renovation, equipment replacement, and capital planning; develop project scopes and funding plans and monitor project budgets and schedules.
Develop and evaluate administrative procedures and internal controls for purchasing, payroll, expenditures, asset stewardship, and personnel transactions; address deficiencies and oversee corrective actions.
Prepare budget status reports, advise the Dean on favorable and unfavorable variances, and lead financial modeling, forecasting, and business case development.
Evaluate program, partnership, and service proposals for feasibility, resource requirements, financial risks, and long-term sustainability.
Partner with the Associate Dean for Research and central research administration offices to support sponsored projects, including grant management from pre-award through post-award and closeout.
Oversee research-related budget planning, personnel funding allocations, procurement, and expenditure monitoring within the School’s responsibilities.
Establish and monitor measures of administrative effectiveness, using data and stakeholder feedback to improve workflows and services.
Lead cross-functional operational projects and organizational changes, coordinating stakeholders and holding participants accountable for deliverables.
Represent the Dean and School in financial and administrative discussions with University offices, committees, and external partners as designated; resolve matters within delegated authority and escalate others appropriately.
Direct financial and administrative personnel, set performance expectations, evaluate results, and develop staff through coaching, training, cross-training, and succession planning.
Perform other duties as assigned.