ASST COUNTY HEALTH DEPT DIRECTOR-HLTH - 64000972

State of Florida • Tallahassee, FL

20h • Onsite

About The Position

This position spends the majority of the time engaged in supervisory responsibilities, including communicating with, motivating, training, and evaluating employees, as well as planning and directing their work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensure proper coverage, and complete timesheets.

Develops and articulates mission, goals, policy, procedures, and objectives of the Health Department in conjunction with the Administrator and/or other senior staff members. Utilizes a system of performance management in collaboration with the section directors and program managers to assure quality of services and efficiency of program operations. Coordinates with the department’s quality improvement (QI) program to analyze internal processes to improve operational effectiveness and implement efficiency. Prepares, reviews, and presents data, cost analyses, information, reports, studies, and research on various issues or as directed by the Administrator. Provides administrative direction for section directors and their departments. Ensures implementation of program responsibilities and adequate work performance standards. Evaluates departments and programs on a periodic basis or as directed by the Administrator and makes recommendations for program improvements or process changes. Maintain accountability and ensure responsibility to state and local government as well as community, in making the most effective and efficient use of resources. Implement policies and directives of the Administrator, State Health Office, State Legislature, and Board of County Commissioners (BOCC). Maintain good working relationships with the BCC and other county departments. Act as an advocate in obtaining new or expanded resources from both public and private sources. Represents the health department at meetings and/or conferences in conjunction with and/or in the absence of the Administrator. Participate in community coalitions and partnerships as directed by the Administrator. Maintain good working relationships with community partners.

Oversees the operations and performance of the Administrative Services Section to include accounting, budgeting, contracting, purchasing, facilities management, medical/dental billing, strategic planning, environmental health permit invoicing, and Vital Statistics office. Coordinates and completes the annual Internal Control Questionnaire. Reviews and evaluates internal controls and processes to preclude fraud, minimize errors, promote efficient operations and achieve compliance with established policies and procedures. Coordinates and directs the completion of the quarterly and annual pharmaceutical and vaccine Inventories. Acts as alternate Incident Reporting Liaison.

Oversee the annual budget process to ensure alignment with the organization's strategic priorities or as directed by CHD Administrator. Oversee the process for budget execution, monitoring financial performance, and the renewal of the annual County Core Contract with BOCC. Assists in assuring program strategies, standards, revenues, and expenditures are linked to the DOH-Leon spending plan. Ensure that the utilization of federal, state, and local funds is timely and in full compliance with the funding source requirements. Approves departmental purchases in the AOD system as required.

Oversight of the medical/dental billing in coordination with Finance director, departments, and in concert with the Sarasota Billing Consortium. Implements and coordinates billing policies and procedures with the State, internal departments, contractors, and local agencies. Ensures CHD Fee Schedule is kept updated and approved by the BOCC. Oversee and coordinates facilities management services. Ensure facilities are maintained in good working order in accordance with County, State and Federal requirements. Special projects to include renovations, minor construction, furniture, and office space requests.

Oversees courier services. Coordinates with the CHD Administrator, section directors, program managers, and/or community partners on the preparation, establishment, and oversight of local business agreements such as Memorandum of Agreements or Understanding (MOU, MOA).

Coordinates Quality Improvement initiatives for DOH-Leon, including PHAB, State, Federal, and DOH Programmatic requirements. Ensure plan development includes designing, with input from staff and senior leadership, training for all staff and leadership development training for senior leadership and their direct reports. Work includes identifying and securing resources, publicizing, and promoting the training and evaluation of the effectiveness of the training. Oversee the completion, coordination, and implementation of the academic health department workplan including placing volunteers, students, and interns with the department.

Performs other duties as assigned.

Requirements

• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Understanding written sentences and paragraphs in work related documents.
• Ability to find information and identify essential information.
• Knowledge of administrative and clerical procedures and systems.
• Knowledge of computer software including Microsoft Outlook, Word, Excel, Access, and PowerPoint applications, Florida Emergency Health Volunteer Registry, and Internet browsers.
• Ability to listen to what people are saying and ask questions as appropriate.
• Ability to talk to others to effectively convey information.
• Ability to adjust actions in relation to others' actions.
• Knowledge of privacy laws to protect confidentiality, including Health Insurance Portability and Accountability Act and applicable state and local privacy laws.
• A bachelor’s degree from a United States accredited college or university in finance, accounting, public administration, public health, business.

Responsibilities

• Supervise employees, including communicating with, motivating, training, and evaluating them.
• Plan and direct employees' work.
• Have the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action.
• Develop performance expectations, meet with staff regularly to discuss performance, and complete performance reviews.
• Maintain vacation and work schedules, ensure proper coverage, and complete timesheets.
• Develop and articulate mission, goals, policy, procedures, and objectives of the Health Department in conjunction with the Administrator and/or other senior staff members.
• Utilize a system of performance management to assure quality of services and efficiency of program operations.
• Coordinate with the department’s quality improvement (QI) program to analyze internal processes and improve operational effectiveness.
• Prepare, review, and present data, cost analyses, information, reports, studies, and research.
• Provide administrative direction for section directors and their departments.
• Ensure implementation of program responsibilities and adequate work performance standards.
• Evaluate departments and programs and make recommendations for improvements.
• Maintain accountability and ensure responsibility to state and local government and the community.
• Implement policies and directives of the Administrator, State Health Office, State Legislature, and Board of County Commissioners (BOCC).
• Maintain good working relationships with the BOCC and other county departments.
• Act as an advocate in obtaining new or expanded resources from public and private sources.
• Represent the health department at meetings and/or conferences.
• Participate in community coalitions and partnerships.
• Oversee the operations and performance of the Administrative Services Section.
• Coordinate and complete the annual Internal Control Questionnaire.
• Review and evaluate internal controls and processes.
• Coordinate and direct the completion of quarterly and annual pharmaceutical and vaccine Inventories.
• Act as alternate Incident Reporting Liaison.
• Oversee the annual budget process.
• Oversee the process for budget execution, monitoring financial performance, and contract renewal.
• Assist in assuring program strategies, standards, revenues, and expenditures are linked to the DOH-Leon spending plan.
• Ensure timely and compliant utilization of federal, state, and local funds.
• Approve departmental purchases.
• Oversee medical/dental billing.
• Implement and coordinate billing policies and procedures.
• Ensure CHD Fee Schedule is kept updated and approved by the BOCC.
• Oversee and coordinate facilities management services.
• Oversee courier services.
• Coordinate the preparation, establishment, and oversight of local business agreements.
• Coordinate Quality Improvement initiatives for DOH-Leon.
• Ensure plan development includes training for all staff and leadership development training.
• Oversee the completion, coordination, and implementation of the academic health department workplan.
• Perform other duties as assigned.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Manager