Assistant Corporate Secretary

Flagstar Bank•Troy, MI

9h•Onsite

About The Position

Provide corporate governance support for the Board of Directors and senior management, monitor compliance with statutory obligations, manages insider trading and pre-clearance process, and initiates, coordinates and prepares information for various regulatory and stock exchange filings.

Requirements

Undergraduate Degree (4 years or equivalent).
6+ Years in corporate legal and/or governance environment with emphasis on working with Director and C-Suite executives.
Knowledge of board level corporate support and record keeping requirements.
Knowledge of SEC and NYSE reporting requirements.
Proficiency with Microsoft Office and electronic board portal.
Professional verbal and written communications skills.
Ability to work independently on assignments with minimal supervision.
Ability to simultaneously manage multiple projects and work well under pressure.
Ability to work extended and non-standard hours as required.
Demonstrates a strong ability to build and maintain effective relationships with stakeholders by communicating clearly, engaging in proactive collaboration, and leveraging cross functional insights.
Aligns relationship building efforts with enterprise goals to accelerate performance and drive strategic results.
Builds trusted client relationships, whether internal or external, by identifying needs and delivering tailored solutions to enhance the overall client experience.
Fosters and supports a positive work culture and productive work environment, displaying importance of effective relationships with customers and stakeholders.

Responsibilities

Responsible for governance support to Board of Directors and Board Committees (directors and senior executives) in performance of regulatory and fiduciary duties - meeting planning, materials, electronic portal management, agendas, minutes drafting, logistics, maintenance of corporate records.
Prepares and files required SEC disclosures for directors/officers subject to Section 16; maintains Edgar accounts and records, conducts research, and provides guidance.
Prepares and provides due diligence materials for financial & corporate transactions, as well as litigation support, audits, reviews and examinations, performs ongoing protocol for redaction of board meeting materials/minutes in preparation for such requests.
Manages the Insider Trading policy/protocol and pre-clearance process; provides guidance, processes & decisions requests and maintains records.
Prepares and files required NYSE applications and reports, and assists with the annual proxy statement composition, timeline, logistics and final approvals for filing and shareholder mailing.
Performs special projects and additional duties and responsibilities as required.
Consistently adheres to regulatory and compliance policies and standards linked to the job as listed and completes required compliance trainings.
Accountable to maintain compliance with applicable federal, state and local laws and regulations.