ASSISTANT COORDINATOR OF EMPLOYMENT AND TRAINING PROGRAMS

State of careers Rhode Island

6h•Onsite

About The Position

To assist in the coordination of statewide special purpose employment and training programs; to plan, develop, implement and evaluate specific employment service programs; and to do related work as required. Works under general supervision with some latitude to exercise independent judgement; work is reviewed upon completion to ensure compliance with instructions and established policies and procedures. As required, may plan, assign and review the work of technical and clerical support staff; exercises functional supervision of specified employment and training programs. This position provides management information system (MIS) and case management portal system support for workforce development programs under the Workforce Innovation and Opportunity Act (WIOA) and related federal grant programs. The incumbent will work within the Workforce Development Services division to support analysis and resolution of support requests aligned to American Job Centers or American Job Center partner activities, including federal grant program administration, service delivery, and reporting. The role requires close attention to detail, experience with data analysis and visualization, and a working familiarity with federal performance accountability frameworks, including the common measures and indicator definitions established under WIOA Title I and Title III. A portion of this role also involves performance reporting routines and workflow monitoring - completing analysis and reviewing records for consistency with department standards and supporting federal performance reporting requirements under WIOA and related federal grant programs, including State Apprenticeship Expansion Grants. The incumbent will assist in coordinating with program staff and contracted service providers to complete data routines and resolve outstanding issues prior to reporting deadlines. The position also supports response to ad-hoc system and data requests contributing to the division's broader capacity to monitor program outcomes and respond to oversight inquiries from federal partners, including the U.S. Department of Labor's Employment and Training Administration (ETA), along with related work as required.

Requirements

A working knowledge of the Department's employment and training programs.
A working knowledge of methods, procedures and techniques applied to the delivery of employment and training services such as employment testing and advising, occupational training, job analysis, farm and migrant worker placement, and special services to minorities, women, youth, veterans, older workers and other identified groups.
A working knowledge of computer systems and applications.
Skill in writing management reports and procedural manuals.
The ability to plan, develop and implement procedures to govern staff activity.
Ability to assess program effectiveness through the analysis of a variety of data.
The ability to conduct brief training programs.
The ability to assess and make recommendations for improvements of methods, procedures and techniques for effective utilization of personnel.
Graduation from a college of recognized standing with a specialization in business, public or personnel management, or a closely related field.
Employment in a position which has provided specialized knowledge of employment and training programs, staff training, service program development, and office computer systems.
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

Responsibilities

To review program letters and related information from the federal government to determine the effects of federal mandates on local operations.
To assist in the dissemination of instructions, procedures and information pertinent to specific employment service programs such as: employer services; Job Training Partnership Act (JTPA) and counseling; services to the handicapped, veterans, minorities, economically disadvantaged, rural residents, migrant and seasonal farm workers, youth, and older workers; The National Job Bank; occupational analysis; industrial services or other programs designed to place people in jobs or training programs.
To liaison between data processing and local employment service offices incorporating the use of computer systems in the day-to-day functions of local offices; to implement and supervise the installation and operation of on-line computer systems in local employment service offices.
To liaison between United States Department of Labor (USDOL) field service representatives and local offices for the purpose of securing data, validating reports and making studies to be used by management for monitoring and evaluating the effectiveness of various employment service programs.
To assist in the development and conduct of training programs to insure staff is knowledgeable of new methods and procedures applied to the provision of employment and training services.
As assigned, to prepare informational and instructional manuals and other materials for use in the administration of special employment service programs statewide.
To provide technical advice to staff engaged in the administration of special purpose programs in local offices and/or other locations.
To review local employment service records with the intent to monitor and evaluate adherence to laws and policies.
To do related work as required.

Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.
A new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees.
Any employee hired after September 30, 2014 will be required to participate in the direct deposit system.
At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.

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