Assistant Coordinator for Document Services and Archives
About The Position
Under general direction of the Document Services and Archives Coordinator, with wide latitude for independent initiative and judgment, this role handles requests received by the Document Services and Archives group. The position involves assisting Agency staff with research requests, material selection for design work, publication and display. It also includes assisting in the digitization, scanning, and preparation of documents for long-term off-site storage, and preserving and maintaining all historic materials for all print and digital collections. Data entry into historic archives databases is also a key function. The role supports intake and acquisition procedures, including physical handling of new material, discarding duplicates, and recalling documents from off-site storage. Identifying documents requiring conservation and performing basic conservation techniques are also part of the responsibilities. Handling fragile documents, large and heavy rolls of paper and mylar, and retrieving, lifting, and filing various project-related documents are essential duties. The position requires operating standard office equipment and performing special projects as assigned, including assisting the Document Services and Archives Coordinator with special projects.
Requirements
- A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
- High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
- Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
Nice To Haves
- Experience in document services and archives.
- Familiarity with conservation techniques for historic materials.
- Proficiency in data entry for archives databases.
- Experience operating standard office equipment including computer, binding machine, copy machine and microfiche reader.
Responsibilities
- Handle requests received by the Document Services and Archives group.
- Assist Agency staff with research requests, material selection for design work, publication and display.
- Assist in the digitization, scanning and preparation of documents for long-term off-site storage.
- Preserve and maintain all historic materials for all print and digital collections.
- Enter data as needed into historic archives databases.
- Assist with intake and acquisition procedures, including physical handling of new material, discarding of duplicates and recalling documents from the off-site storage facility.
- Identify documents that require conservation and carry out basic conservation techniques such as re-packing, copying, and preserving fragile items.
- Box and inventory documents to be transported for off-site storage.
- Handle fragile documents, large and heavy rolls of paper and mylar.
- Retrieve, lift and file forms, shop drawings, approvals, rolls of plans, oversize plan file folders, specifications and other documents relating to capital construction projects.
- Operate standard office equipment including computer, binding machine, copy machine and microfiche reader.
- Perform special projects and initiatives assigned.
- Assist the Document Services and Archives Coordinator with special projects as needed.
Benefits
- Processing fee between $40.00 to $101.00 based on the salary range of title.
- $107.50 background check fee for new City employees.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
