Assistant Controller

Main Street Bank•Marlborough, MA

2d•$97,000 - $120,000•Hybrid

About The Position

Under the general direction of the VP Controller, the Assistant Controller supports regulatory and internal financial reporting for the Bank, its holding companies, and subsidiaries. The role also assists with Accounting Department management by overseeing staff and daily operations, including general ledger transaction processing, securities accounting, monthly and quarterly close procedures, outgoing wire transfers, cash management, and reconciliations. In addition, the Assistant Controller contributes to departmental and Bank-wide projects while supporting the established sales and service culture and advancing the Bank’s goals. After successful completion of training and proven abilities, this position is eligible for a hybrid work arrangement with availability expected during core business hours and agreed upon number of days per-month on site.

Requirements

Bachelor’s degree in accounting or finance required
Six to eight years of accounting or financial management experience in banking, financial services, or public accounting is preferred.
Strong knowledge of GAAP and experience with financial and regulatory reporting.
Advanced Excel skills and strong proficiency with Microsoft 365 applications.
Comfort using and learning software applications, including Call Report and database software, Oracle, and iDashboard.
Leadership, supervisory, coaching, or employee development experience is preferred.
Self-motivated, with a strong desire to learn and advance.
Ability to organize and manage multiple tasks independently, meet deadlines despite frequent interruptions, and maintain attention to detail in a fast-paced environment.
Solid knowledge of administrative practices and office procedures, with the ability to operate standard office equipment.
Excellent written and verbal communication skills
Strong attention to detail and ability to collaborate effectively.
Effective leadership, team building, and coaching skills
Committed to strengthening existing skills and independently expanding knowledge.
Flexible and adaptable, with the ability to manage multiple tasks in a high-volume, fast-paced environment and approach change positively.
Strong interpersonal skills, with the ability to build and maintain relationships with officers, employees, and external contacts while remaining aligned with the Bank’s core values, vision, strategy, and goals.
Technology proficiency—use technology and systems to improve work processes and solve problems.
Speak and effectively present/communicate information and respond to questions from customers, groups of managers, vendors, and other employees.
Define problems, collect data, establish facts, and draw valid conclusions.
Read, analyze, and interpret a variety of documents such financial reports and Bank policies and procedures.
Occasionally lift and/or move up to 30 pounds (i.e., files).
Regularly required to remain in a stationary position, greater than 50% of the time.
Occasionally required to stoop and bend.
Consistently operate a computer for extended periods of time.
Specific vision abilities may be required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
Regular use of office productivity machinery (i.e., a calculator, copy machine, fax machine, computer printer).
Occasionally move throughout the inside the Bank to access resources and individuals.
Regular local travel for bank purposes and/or on behalf of the Bank (i.e., board meetings, other department meetings).
The employee must be able to work schedules that meet the needs of the bank, which may include early morning, evening and/or weekend hours.

Nice To Haves

a master’s degree or CPA designation is preferred.
Leadership, supervisory, coaching, or employee development experience is preferred.

Responsibilities

Assist in managing Accounting Department activities, including: Processing general ledger transactions and correcting posting errors.
Managing holding company and subsidiary accounting, including initiating transactions such as dividends and interest payments and preparing holding company financial statements.
Handling securities and fixed asset accounting.
Processing and approving accounts payable, including sales tax and use tax, and backup withholding reporting and payments.
Maintaining the general ledger, including opening and closing accounts and designing new financial reports.
Cross-train to support and provide backup coverage for other department staff during absences.
Collaborate with department staff to complete all daily, monthly, quarterly, and annual tasks accurately and on time.
Prepare financial reports for external agencies, including the FHLB, FDIC Call Report, DIF, Commissioner of Banks, Federal Reserve, and Internal Revenue Service.
Assist internal, external, and regulatory auditors by gathering requested materials for assigned engagements.
Assist the Controller with federal and state tax accounting, including calculating tax provisions, estimated tax payments, and deferred tax assets or liabilities.
Authorize incoming and outgoing domestic operational wires in WITS wire automation software.
Backup for investment portfolio accounting function, including payments, purchases, sales, maturities, safekeeping, and system maintenance.
Oversee outstanding reconciliation items in that they are resolved within a reasonable length of time.
Lead and participate in departmental projects.
Use tools and systems effectively to organize and complete work independently, anticipate and resolve obstacles, meet deadlines, and create action plans when progress falls behind, requiring minimal oversight and meeting expectations.
Build and maintain relationships with departmental and organizational leaders while aligning operations with the Bank’s core values, vision, strategy, and goals.
Maintain knowledge of and comply with Bank Secrecy Act regulations, applicable regulatory standards, Bank policies, compliance procedures, and internal and operational risk controls.
Attend all required training sessions and complete all required online courses.
Maintain regular and consistent attendance to support high-quality customer service, and occasionally participate in community events before or after business hours or on weekends.
Perform other similar or related duties as assigned or required.
Supervise assigned staff, balance competing priorities, direct work based on business needs and established goals, and identify and provide training.
Foster an inclusive work environment that recognizes individual needs and skills, rewards performance, supports shared goals, encourages ideas, and embraces change.
Review and approve biweekly timecards and team time-off requests while ensuring adequate departmental coverage.
Complete performance checkpoints on time, recommend employment decisions, and coach, counsel, discipline, and develop staff as needed.
Review departmental procedures and recommend changes to improve productivity and efficiency.
Train and guide department staff on new and existing processes.
Deliver strong results while managing multiple complex demands.
Strengthen the corporate culture and support the development and implementation of the organization’s vision, policies, and guidelines.
Proactively pursue coaching and training opportunities that support individual and team growth and advancement within Main Street Bank.
Oversee daily department operations, provide general guidance and supervision, and ensure all required tasks are completed accurately.
Ensure department staff receive training and guidance on new and existing processes.