Assistant Controller

AHMC Healthcare•Whittier, CA

12d•$30 - $34•Onsite

About The Position

This position is located at the Alhambra Corporate Office. The Assistant Controller is responsible for ensuring the accurate and timely management of financial statements, general ledgers, journal entries, and supporting workpapers. This role plays a key part in the preparation of monthly financial statements in accordance with GAAP and the closing schedule, and keeps the Controller informed of significant financial reporting issues. The Assistant Controller is also integral in the recordation of significant exposure areas such as Worker's Comp., Group Health, and Payroll Liabilities, reviewing analysis and keeping supervisors informed of monthly bookings. Additionally, they review detailed balance sheet and operations analysis prepared by Accountants and provide feedback. The role requires maintaining an adequate level of technical competence, including a strong understanding of general accounting principles, awareness of changes in the healthcare environment, active participation in continuing professional education, and proficiency in PC applications. Strong written and oral communication skills are essential, with the ability to present ideas clearly, concisely, and professionally, adjusting communication styles as needed and demonstrating the ability to sell ideas. A supportive professional attitude towards department goals and objectives, and timely follow-up with staff to ensure project completion, are also expected. The Assistant Controller supervises and motivates staff by developing their skills, directing their efforts, and evaluating their performance, taking responsibility for their team, ensuring timely personal development plans and evaluations, reviewing their work, and regularly communicating performance to their supervisor. They work well with other members of the financial team, actively supporting colleagues and participating in team activities and projects. The Assistant Controller works with the Controller to direct operational plans, resource allocation, and departmental policies consistent with the organization's mission. They collaborate on planning services in response to community needs, communicate departmental plans, participate in strategic planning and budgeting meetings, and engage in the organization's decision-making processes, including selecting contract services. They assist the Controller in organizing services, provide input on personnel functions, and institute corrective action when necessary. They facilitate innovation, motivate staff, assess staff qualifications, ensure timely performance reviews, and provide orientation for new employees. Specific duties include performing staff duties during high workload periods and completing annual goals. They collaborate on departmental budgets, ensuring adherence to budget limits for capital expenditures, operating costs, and wages/salaries. The role involves establishing expectations and plans for quality improvement, systematically assessing and implementing improvements, and submitting required reports. The employee must be willing and able to perform additional duties as needed, follow established policies, and maintain a professional attitude with minimal substantiated complaints. They participate in group projects and staff meetings with constructive suggestions, communicate effectively about problems, request assistance appropriately, maintain confidentiality, resolve issues proactively, project a positive professional image, attend staff meetings, and complete assigned work within their shift. Interactions with guests and interdepartmental relations are expected to be professional, with positive feedback from patients, families, medical staff, visitors, and co-workers. Appropriate phone protocol is expected, along with contributing to the team effort and displaying a positive attitude. Professional growth includes completing annual safety updates, general and departmental orientation, attending in-service programs, and maintaining certifications. Performance improvement involves understanding and meeting customer needs, bringing errors and inefficiencies to management's attention with suggestions, offering innovative solutions, controlling costs, generating revenue, maximizing efficiency, and measuring progress against quality goals.

Requirements

Well versed in general accounting principles and applies them consistently.
Ongoing working knowledge of major changes in the health care environment.
Active participation in continuing professional education programs.
Good working knowledge of PC applications and uses the computer when appropriate.
Good written and oral communication skills.
Ideas are clearly concisely presented in a professional manner.
Communication styles are adjusted to changing environments.
Ability to sell ideas.
Supportive professional attitude toward department goals and objectives.
Follow-up with staff to insure that projects are completed timely.
Takes responsibility for staff reporting to him/her.
Reviews the work of those reporting to him/her.
Works well with other members of the financial team.
Actively supports other team members by offering assistance when possible.
Participates in team activities and projects.
Works with the Controller to direct the operational plans, resource allocation, and policies of the department consistent with the organization's mission and departmental function.
Collaborates with others, as appropriate, when planning services in response to an identified community need.
Communicates the organization's and departmental plans throughout the department.
Participates in meetings, forums, or other activities that focus on strategic planning, revenue and capital, expense, and personnel budgets, as appropriate.
Participates in the organization's decision-making structures and processes.
Selects contract services.
Assists the Controller with the organizing, in a manner that is commensurate with the scope of services offered.
Gives input to Controller in decisions on all personnel functions; institutes corrective action when necessary.
Facilitates innovation and motivates staff to implement effectively the department's strategy, operational program and other plans.
Assess qualifications and competency of staff and contracted staff. Performance Reviews are completed and submitted on or before due date.
Provides individuals new to the department with an orientation of sufficient scope and duration to inform the individual about his/her responsibilities and how to fulfill them.
Performs staff duties during periods of high work load periods. Completes annual goals and objectives as set.
Collaborates with appropriate staff in the development of departmental budget. Consistently remains within established budget. Capital expenditures not to exceed budget. Operating costs not to exceed 2.5% of budget. Wages/Salaries not to exceed 2.5% of budget. Budget completed on time.
Establishes expectations and plans, sets priorities and manages processes to measure, systematically assess, and implement improvements and maintain achievements within the department. Complies and submits required monthly summary report to Quality Improvement Director by specified deadline.
Employee has the willingness and ability to perform additional duties and responsibilities in different areas of the department on an as-needed basis or as determined by management.
Follows established hospital and department policies.
No more than 2 written substantiated complaints representing a breach of policy, procedure or professional behavior since last evaluation. Demonstrates the philosophy of team concept.
Participates in group projects and staff meetings with suggestions that enhance the work environment and increase productivity. Communicates well with supervisor reporting problems with equipment, supplies, or procedures. Requests assistance as appropriate.
Maintains confidentiality as related to job responsibilities.
Exhibits willingness to resolve problems as they arise.
Consistently projects positive professional image through appearance and behavior.
Attends 75% of staff meetings or reads and initials minutes.
Completes assigned work within shift.
As observed by representatives of management, all interactions are conducted in a professional manner.
Verbal and written feedback from patients, family members/significant others, medical staff, visitors and co-workers indicates behavior conducive to positive guest relations.
Consistently exhibits appropriate phone protocol (e.g., answers phones promptly, is courteous and helpful).
Consistently contributes to the team effort (e.g., assists co-workers when need is observed or upon request, offers constructive suggestions rather than complaints).
Consistently displays cheerful and positive attitude.
Completes annual safety updates within established time frames.
Completes general and departmental orientation within established time frames.
Attends 80% of in-service programs.
Consistently strives to understand, anticipate and meet the needs, expectations and satisfaction levels of patients and other "customers". Errors and inefficiencies are brought to management's attention with suggestions for improvement. Offers innovative solutions to departmental problems when necessary. Identifies methods of controlling costs or generating revenue while providing maximum value to both the patient/customer and the hospital. Maximizes efficiency in all departmental operations. Measures progress against quality goals.

Nice To Haves

Maintains certification as appropriate.

Responsibilities

Insure that Financial statements, general ledgers, journal entries, supporting workpapers and management are managed in a correct and timely manner.
Monthly financial statements are prepared in accordance with the Monthly Financial Statement Closing Schedule.
Financial Statements are prepared in accordance with Generally Accepted Accounting Principles.
Keep Controller informed of significant financial reporting issues.
Play an integral role in the recordation of significant exposure areas (i.e. Worker's Comp., Group Health, Payroll Liab., etc.). Review analysis and keep supervisors informed regarding monthly bookings.
Review detailed balance sheet analysis and operations analysis prepared by Accountants. Provide review comments as appropriate.
Maintains an adequate level of technical competence.
Individual is well versed in general accounting principles and applies them consistently.
Individual retains an ongoing working knowledge of major changes in the health care environment.
Individual pursues and active level of participation in continuing professional education programs.
Individual has a good working knowledge of PC applications and uses the computer when appropriate.
Displays good written and oral communication skills.
Ideas are clearly concisely presented in a professional manner.
Communication styles are adjusted to changing environments. Individual demonstrates ability to sell ideas.
Demonstrates a supportive professional attitude toward department goals and objectives.
Follow-up with staff to insure that projects are completed timely.
Supervises and motivates staff by developing their skills, directing their efforts, and evaluating their performance.
Individual takes responsibility for staff reporting to him/her.
Staff Personal Development Plans and evaluations are reviewed on time.
Individual reviews the work of those reporting to him/her.
Individual regularly communicates staff performance to supervisor.
Works well with other members of the financial team.
Individual actively supports other team members by offering assistance when possible.
Individual participates in team activities and projects.
Works with the Controller to direct the operational plans, resource allocation, and policies of the department consistent with the organization's mission and departmental function.
Collaborates with others, as appropriate, when planning services in response to an identified community need.
Communicates the organization's and departmental plans throughout the department.
Participates in meetings, forums, or other activities that focus on strategic planning, revenue and capital, expense, and personnel budgets, as appropriate.
Participates in the organization's decision-making structures and processes.
Selects contract services.
Assists the Controller with the organizing, in a manner that is commensurate with the scope of services offered.
Gives input to Controller in decisions on all personnel functions; institutes corrective action when necessary.
Facilitates innovation and motivates staff to implement effectively the department's strategy, operational program and other plans.
Assess qualifications and competency of staff and contracted staff. Performance Reviews are completed and submitted on or before due date.
Provides individuals new to the department with an orientation of sufficient scope and duration to inform the individual about his/her responsibilities and how to fulfill them.
Performs staff duties during periods of high work load periods. Completes annual goals and objectives as set.
Collaborates with appropriate staff in the development of departmental budget. Consistently remains within established budget. Capital expenditures not to exceed budget. Operating costs not to exceed 2.5% of budget. Wages/Salaries not to exceed 2.5% of budget. Budget completed on time.
Establishes expectations and plans, sets priorities and manages processes to measure, systematically assess, and implement improvements and maintain achievements within the department. Complies and submits required monthly summary report to Quality Improvement Director by specified deadline.
Employee has the willingness and ability to perform additional duties and responsibilities in different areas of the department on an as-needed basis or as determined by management.
Follows established hospital and department policies.
No more than 2 written substantiated complaints representing a breach of policy, procedure or professional behavior since last evaluation. Demonstrates the philosophy of team concept.
Participates in group projects and staff meetings with suggestions that enhance the work environment and increase productivity. Communicates well with supervisor reporting problems with equipment, supplies, or procedures. Requests assistance as appropriate.
Maintains confidentiality as related to job responsibilities.
Exhibits willingness to resolve problems as they arise.
Consistently projects positive professional image through appearance and behavior.
Attends 75% of staff meetings or reads and initials minutes.
Completes assigned work within shift.
As observed by representatives of management, all interactions are conducted in a professional manner.
Verbal and written feedback from patients, family members/significant others, medical staff, visitors and co-workers indicates behavior conducive to positive guest relations.
Consistently exhibits appropriate phone protocol (e.g., answers phones promptly, is courteous and helpful).
Consistently contributes to the team effort (e.g., assists co-workers when need is observed or upon request, offers constructive suggestions rather than complaints).
Consistently displays cheerful and positive attitude.
Completes annual safety updates within established time frames.
Completes general and departmental orientation within established time frames.
Attends 80% of in-service programs.
Maintains certification as appropriate.
Consistently strives to understand, anticipate and meet the needs, expectations and satisfaction levels of patients and other "customers". Errors and inefficiencies are brought to management's attention with suggestions for improvement. Offers innovative solutions to departmental problems when necessary. Identifies methods of controlling costs or generating revenue while providing maximum value to both the patient/customer and the hospital. Maximizes efficiency in all departmental operations. Measures progress against quality goals.