Assistant Controller - Materials

D A Collins Companies • Wilton, NY

5d • $110,000 - $125,000 • Hybrid

About The Position

The D.A. Collins Family of Companies has brought safety, quality and productivity to industrial, infrastructure, highway, and bridge construction for over 75 years. We are seeking a reliable individual for a position as a Assistant Controller - Materials to join a dedicated and hard-working team in Wilton Campus. If you are serious about your next job, D.A. Collins Family of Companies is an ideal place to grow your career.
The Assistant Controller – Materials supports the financial operations of the Materials Division, which includes multiple operating companies, plant and quarry locations, and specialized joint ventures. This role is responsible for supporting accurate financial reporting, maintaining strong accounting controls, assisting with cost accounting and inventory processes, and ensuring consistency in accounting operations across the division.
The position serves as a key liaison between operations, accounting, and corporate finance, helping ensure timely financial results, reliable data integrity, and adherence to corporate accounting policies. The role also supports process standardization, ERP system utilization, audit readiness, and continuous improvement across materials accounting functions.
The Assistant Controller – Materials plays a critical role in strengthening the accounting infrastructure needed to support a growing, multi-entity construction materials business.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field required.
• 5–8+ years of progressive accounting experience preferred.
• Experience in construction, aggregates, manufacturing, mining, or other inventory-intensive industries strongly preferred.
• Strong understanding of GAAP and general accounting principles.
• Experience with month-end close, reconciliations, and journal entries.
• Working knowledge of cost accounting and inventory accounting concepts.
• Proficiency in Microsoft Excel and financial reporting tools
• Exposure to ERP systems (Viewpoint Vista/Spectrum, Command Alkon, or similar preferred).
• Strong attention to detail, organization, and problem-solving skills.
• Effective communication and ability to collaborate across accounting, operations, and corporate teams.
• Ability to work at a computer workstation for extended periods and occasionally visit active production environments while adhering to all required safety protocols.
• Ability to work independently and collaboratively, manage competing priorities, adapt to changing business demands, and meet deadlines within a fast-paced operational environment.

Nice To Haves

• CPA (Certified Public Accountant), CMA (Certified Management Accountant), or other relevant professional certification strongly preferred.

Responsibilities

• Lead, coach, and support materials accounting personnel and transactional staff, including direct oversight of the Accounts Receivable team (2 staff members). Promote cross-training, documentation, and process consistency to reduce key-person dependencies.
• Provide oversight of billing, accounts receivable, credit, and collections activities. Serve as escalation support for customer disputes, billing discrepancies, and collection issues while helping improve standard workflows and response times.
• Support controls and validation processes to ensure daily sales tickets are accurately captured, reviewed, and posted in a timely manner across plant and quarry locations.
• Support maintenance of pricing structures and customer setup integrity. Partner with sales and operations to ensure accuracy of billing inputs and adherence to approved pricing guidelines.
• Maintain a thorough understanding of applicable state sales tax laws and practices (including New York State sales tax requirements) to ensure compliant transaction processing, customer exemption management, and audit readiness.
• Assist in analyzing standard and actual costs of materials such as aggregates, asphalt, and concrete. Monitor production and usage variances and support preparation of margin and cost reports by product line, plant, and region.
• Collaborate with plant and quarry teams to improve cost accuracy, validate operational data, and support financial reporting of production activity.
• Maintain and support inventory tracking processes for raw materials, work-in-progress, and finished goods, ensuring accurate reporting and reconciliation.
• Coordinate and assist with periodic physical inventory counts and reconciliation activities during close periods.
• Assist in tracking capital expenditures related to equipment, facility improvements, and quarry/plant development projects.
• Support monthly and annual close activities, including assigned reconciliations, journal entries, and reporting deliverables.
• Prepare and review assigned balance sheet reconciliations and assist in maintaining intercompany accounting accuracy.
• Support preparation of monthly financial reporting packages in accordance with GAAP and internal reporting requirements.
• Assist with research and documentation related to accounting guidance, policy updates, and reporting requirements as needed.
• Maintain and strengthen internal controls and assist with external audits by coordinating requests, supporting documentation, and financial analysis.

Benefits

• health insurance
• dental insurance
• vision insurance
• company-funded retirement plan
• company paid health, dental and vision insurance with a company-funded retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level