Assistant Controller - Accounting & Systems

Conejo Services•Thousand Oaks, CA

2d•$110,000 - $130,000

About The Position

Conejo Services is seeking an experienced, hands-on Assistant Controller – Accounting & Systems to join their Finance team and report directly to the Chief Financial Officer. This role is ideal for an accounting professional who enjoys being directly involved in accounting tasks, including preparing journal entries, performing reconciliations, researching discrepancies, troubleshooting accounting issues, and improving financial systems and processes. The Assistant Controller will own general accounting, balance-sheet integrity, month-end close, accounting-system accuracy, and financial reporting support, working closely with the CFO and accounting team to strengthen accounting processes as the company grows.

Requirements

5–8 years of progressive accounting experience, with strong general ledger and month-end close responsibilities.
Hands-on experience preparing journal entries, accruals, balance-sheet reconciliations, and financial schedules.
Strong working knowledge of accrual accounting and U.S. GAAP.
Strong QuickBooks Enterprise experience.
Strong Excel skills, including pivot tables, lookups, reconciliations, and financial analysis.
Ability to independently investigate and resolve accounting and system discrepancies.
Highly organized and detail-oriented
A strong communicator
Comfortable speaking with customers by phone, text, and email
Able to manage multiple tasks and deadlines
Dependable and committed to following through
Comfortable working in a busy environment where priorities can change
A team player who works well with both office and field employees
Comfortable using computers, email, calendars, and scheduling systems
Interested in learning about HVAC, Electrical, Roofing, permitting, inspections, and installation operations

Nice To Haves

Hands-on ServiceTitan accounting experience strongly preferred.
Bachelor’s degree in Accounting, Finance, or a related field preferred

Responsibilities

Lead the monthly and year-end close process, including maintaining close checklists and deadlines.
Prepare and review journal entries, accruals, prepaids, reclasses, payroll-related entries, fixed assets, depreciation, and month-end adjustments.
Prepare and review balance-sheet reconciliations and resolve unusual or unsupported balances.
Review the general ledger for miscoding, duplicate transactions, missing entries, prior-period activity, and other discrepancies.
Support monthly financial reporting, budget-to-actual analysis, departmental and trade reporting, tax preparation, audits, and special CFO projects.
Provide accounting oversight of Accounts Payable and Accounts Receivable while dedicated team members manage the routine day-to-day workflow.
Serve as a technical accounting resource and help develop, document, and improve accounting procedures and internal controls.
Support accounting needs associated with new trades, locations, systems, acquisitions, and other company growth initiatives.
Reconcile ServiceTitan activity to the general ledger.
Troubleshoot ServiceTitan revenue, invoices, payments, deposits, financing, refunds, credits, memberships, AR balances, and accounting exports.
Identify incomplete or improperly classified transactions and coordinate corrections with Accounting and Operations.
Support improvements involving ServiceTitan job costing, purchasing, inventory, membership accounting, and system integrations.
Prepare entries, research transactions, reconcile accounts, review class/trade coding, and support financial reporting in QuickBooks Enterprise.
Maintain the chart of accounts and reporting structure in QuickBooks Enterprise to support accurate departmental and trade reporting.
Oversee accounting treatment and reconciliation of corporate-card and expense activity in Ramp.
Improve expense controls and resolve Ramp-to-QuickBooks discrepancies.