Assistant Community Manager

QuadReal Property Group • Ottawa, ON

7d • CA$50,000 - CA$55,000 • Onsite

About The Position

The Assistant Community Manager will work closely with the Community Manager to ensure the efficient management of the property, maintain tenant satisfaction, and handle administrative tasks. This role is ideal for someone with strong organizational skills, a desire to work in property management, and the ability to provide exceptional service to tenants and vendors.

Requirements

• Bilingual in both English and French
• 1-3 years of experience in property management or a customer service role.
• Knowledge of property management software (e.g., Yardi is preferred.)
• Strong communication and interpersonal skills, with the ability to work effectively with tenants, staff, and vendors.
• Good organizational and time-management skills, with the ability to handle multiple tasks simultaneously.
• Ability to handle tenant concerns and complaints in a professional and calm manner.
• Ability to work independently and as part of a team.
• Driver's license required

Nice To Haves

• Bachelor's degree in real estate, business, or a related field is a plus.

Responsibilities

• Assist the Community Manager in overseeing the day-to-day operations of the property, ensuring smooth and efficient functioning.
• Conduct regular property inspections and report any maintenance or safety concerns.
• Coordinate maintenance requests and follow up to ensure timely completion of repairs.
• Assist in organizing preventive maintenance schedules for the property.
• Serve as a point of contact for tenants, responding to inquiries, addressing concerns, and providing exceptional customer service.
• Assist with lease administration, including processing new leases, lease renewals, and terminations.
• Maintain positive tenant relations by addressing issues in a timely and professional manner.
• Assist in enforcing lease agreements and property rules and regulations.
• Help with move-in/move-out processes, including conducting inspections and preparing rental homes/sites for new tenants.
• Promote a positive community atmosphere by addressing tenant concerns and fostering good relationships.
• Assist in marketing available rental units, including updating listings, coordinating showings, and responding to prospective tenant inquiries.
• Assist with tenant screening, including processing applications, conducting background checks, and gathering references.
• Prepare and review leasing documents, ensuring accuracy and compliance with company policies and legal requirements.
• Carry out lease administration.
• Maintain accurate records of all transactions, maintenance requests, and resident interactions.
• Perform general administrative duties, such as answering phone calls, emails, and maintaining tenant files.
• Prepare and distribute notices to tenants, including rent reminders, policy updates, and other important communications.
• Assist with rent collection and ensure timely payment by tenants.
• Follow up on overdue payments and assist with issuing late notices.
• Assist in managing property budgets and ensuring expenditures stay within budgetary limits.
• Collect rent and manage late payment issues, including issuing notices for non-payment.
• Assist in preparing the property for inspections and ensuring compliance with health, safety, and building codes.
• Help the Community Manager manage evictions and legal notices, ensuring proper procedure is followed.
• Familiarity with local, tenancy laws and regulations.

Benefits

• performance-based incentive plan
• comprehensive health & dental benefits
• pension plan
• paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED