Assistant Community Manager - Outlook at Pilot Butte
About The Position
This role supports and assists the Community Manager in overseeing and managing the financial and operational facets of the community by completing accounting and bookkeeping tasks, preparing monthly close-out and financial reports, processing invoices for payment, collecting rent, fees, and other payments, completing bank deposits, dispositions, and account reconciliations, and using the property management software to record, track, and report on all financial workings of the community. Outlook at Pilot Butte features a naturally stylish retreat that's infused with eclectic mountain spirit. Located next to Pilot Butte State Park, enjoy a true scenic treasure with peaceful trails and eye-popping vistas from the top or savor the views from the community at a cozy fireplace courtyard. The 205 light-filled homes offer high-end elements like stainless steel appliances, oversized closets and oval soaking tubs.
Requirements
- Previous property management experience is required
- Proficient in MS Office Suite
- Being financially savvy; previous experience in creating/adhering to budgets, fiscal reporting
- Excellent communication skills: ability to read, write and communicate effectively
- High level of professionalism in both manner and dress
- A high school diploma or equivalent and professional knowledge of business discipline are required.
Nice To Haves
- fee management preferred
- Yardi/OneSite software highly desired but not required
- Bilingual English/Spanish skills are a plus.
Responsibilities
- Collecting and posting rent, fees, and other payments, preparing daily bank deposits and processing invoices and payables.
- Stay up to date on rent assistance policies and programs from federal, state, and local governing offices.
- Assist the leasing team in touring apartments with prospects both virtual leasing and in-person tours.
- Reviewing and submitting invoices from vendors, contractors, and service providers for payment.
- Process resident move-outs by reviewing lease terms and notice requirements and processing the disposition in accordance with established procedures and legal requirements.
- Respond to resident questions, concerns, and requests in a timely manner, and taking appropriate action to resolve and address service issues.
- Partner with the on-site office team and marketing team to create safe, social distant activities and events for residents.
- Acts as the on-site supervisor in the absence of the Community Manager.
Benefits
- housing discounts of up to 40% at Greystar communities
- cell phone allowance
- monthly bonus incentives
- Competitive Medical, Dental, Vision, and Disability & Life insurance benefits.
- Low (free basic) employee Medical costs for employee-only coverage.
- Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 11 paid holidays.
- Plus your birthday off after 1 year of service!
- Additional vacation accrued with tenure.
- 6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).
- 401(k) with Company Match up to 6% of pay after 6 months of service.
- Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).
- Employee Assistance Program.
- Critical Illness, Accident, Hospital Indemnity, Pet Insurance and Legal Plans.
- Charitable giving program and benefits.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
