Assistant Community Manager - Sanctuary at Indian Creek

RangeWater•Madison, AL

8d•Onsite

About The Position

The Assistant Community Manager supports and assists the Community Manager in overseeing and managing the financial and operational facets of the community by completing accounting and reporting tasks, preparing monthly close-out and financial reports, processing invoices for payment, collecting rent, fees, and other payments, completing bank deposits, dispositions, and account reconciliations, and using the property management system to record, track, and report on all financial workings of the property. This role also supports leasing and marketing efforts to achieve revenue and occupancy goals, handles daily financial transactions, reviews and submits vendor invoices, analyzes market trends, stays informed about industry changes, manages lease enforcement processes, conducts property tours and client meetings, manages contractors and vendors, promotes resident satisfaction, ensures property safety and appearance, and acts as the on-site supervisor in the absence of the Community Manager.

Requirements

High School Diploma or GED Equivalent
Property Management, Sales, Marketing, and Customer Service background sufficient to manage the day-to-day operation of an apartment community.
Advanced Communication, Presentation, and Delivery Skills with ability to connect to people at all levels.
Proficiency in internet, word processing, spreadsheet, and database management programs for reporting purposes.
Strong proficiency in property management software (preferably Entrata Yardi and/or One Site).
Current Valid Driver's License
Must be available to work on weekends when scheduled and must be able to perform the essential job functions unaccompanied.
Must be able to push, pull, lift, carry, or maneuver weights up to twenty (20) pounds independently and fifty (50) pounds with assistance.
The employee is frequently required to stand, walk, reach with hands and arms, climb, stoop, and squat.
Intermittently required to sit and perform keyboard work.

Nice To Haves

Potential opportunity for savings in rent (property and ownership specific)

Responsibilities

Completing accounting and reporting tasks, preparing monthly close-out and financial reports, processing invoices for payment, collecting rent, fees, and other payments, completing bank deposits, dispositions, and account reconciliations, and using the property management system to record, track, and report on all financial workings of the property.
Supporting leasing and marketing efforts in person to achieve the property's revenue and occupancy goals by completing the full leasing cycle from beginning to end.
Completing the daily transactions and tasks related to the financial operation of the community.
Reviewing and submitting invoices from vendors, contractors, and service providers for payment by reconciling work performed or products purchased in accordance with the company policies and procedures.
Gathering, analyzing, and interpreting market and economic trends that may impact the property and recommending improvements.
Keeping informed of changes in technology, industry and standards, leasing and sales tools and processes.
Managing the lease enforcement process, including apartment inspections, evictions, collections, notifications, and other processes as outlined in the lease agreement and taking appropriate action.
Conducting property tours and providing updates on property’s performance and meeting with clients as needed.
Managing contractors and vendors.
Promoting resident satisfaction by establishing and maintaining relationships with residents and co-workers.
Ensuring property safety, cleanliness, and general appearance and appeal, and reporting any mechanical and electrical equipment malfunctions as well as employee/visitor/resident injuries or accidents.
Ensuring the property maintenance team complies with Company’s standards regarding service requests.
Acting as the on-site supervisor in the absence of the Community Manager by organizing and delegating daily work, coordinating maintenance and make-ready tasks with the maintenance supervisor, and managing the operation of the community in compliance with Company policies, procedures, and business practices.
Staying informed about current market and competitor conditions that may impact the community's occupancy and sales results, developing and implementing short- and long-term marketing plans and goals to sustain occupancy, and following the property's established policies related to concessions, specials, and other programs to boost occupancy.
Performing other duties as assigned.