Assistant Capital Project Manager

Rexford Industrial•Los Angeles, CA

5d•$75,000 - $95,000•Hybrid

About The Position

Rexford Industrial Realty, Inc. is seeking an experienced Assistant Capital Project Manager (ACPM) to join their construction team. The ACPM will focus on accomplishing capital projects and work closely with Capital Project Managers. Typical projects include roofing, landscaping, paving, painting, lighting, HVAC, sprinklers, ADA improvements, and small tenant improvements, with individual project values ranging from $50,000 to $1,000,000. The role involves supporting Capital Project Managers with daily project coordination, documentation, administrative follow-up, vendor communication, contract processing, and reporting to ensure projects are completed on schedule and meet company standards. This position is part of a small team responsible for completing the annual budgeted capital work across the Rexford portfolio in Southern California.

Requirements

Experience within industrial, warehouse buildings, retail, office interior construction.
5-7 years of experience in project / construction management managing capital projects for a landlord.
Construction accounting experience in Yardi accounting software.
Broad knowledge of mechanical/electrical/fire life safety engineering and building fabric, infrastructure, and coordination strategy.
Team player with the ability to excel in a dynamic organization.
Record of creating new processes and efficiencies.
Experience with budget development and management, with sound financial acumen.
Proficient knowledge of the Microsoft Office Suite (e.g., Excel (can maintain complex spreadsheets), PowerPoint, Word, Outlook).

Responsibilities

Coordinate and schedule daily project activities, including bid walks, vendor site visits, tenant coordination, punch walks, project meetings, and other field-related activities requiring coordination with CPM’s, other Rexford internal teams, tenants, and vendors.
Prepare meeting notes and action item summaries for assigned CPM project meetings and distribute follow-up notes to attendees in a timely manner.
Draft and complete formal job cost forms after management approval, process required signatures, and file approved documentation per company processes.
Complete Work Order and Service Order documentation after CPM scope input is finalized, coordinate routing for signatures, and ensure fully executed documents are stored per company processes.
Monitor and track change orders daily in coordination with assigned project CPMs, complete change order request documentation, process approvals and signatures, enter approved changes in Yardi, and perform required budget transfers or revisions.
Maintain clear communication with assigned CPMs and ensure they are included in project-related communications to support alignment, timely decision-making, and accurate project records.
Review, code, and submit invoices for payment processing, ensuring costs are coded correctly and follow corresponding contracts.
Complete project closeout documentation for assigned jobs, including warranties, permits, as-builts, closeout photos, final invoices, required releases, and other project records, and file documentation in the appropriate construction accounting or facilities system.
Review, track, and maintain contractor insurance documentation for each assigned project, coordinate with internal insurance support teams as needed, and confirm required insurance is current before payment processing.
Provide support to the Property Management teams with onsite improvements projects.