Assistant Buyer

ALLESET INC•Dothan, AL

53d

About The Position

The Assistant Buyer supports the sourcing and procurement function for Custom Procedure Packs (CPP) in the North America operation. This role focuses on the day-to-day purchasing of components and materials, ensuring accuracy, timeliness, and compliance within the supply chain. The Assistant Buyer will work in close coordination with the Sourcing & Procurement Lead and cross-functional partners to maintain vendor communications, track orders, monitor material availability, and assist in onboarding new suppliers and components. This position is ideal for someone with a strong attention to detail, interest in healthcare operations, and a desire to grow into strategic procurement.

Requirements

Associate’s degree required.
1–2 years of experience in purchasing, procurement, or operations support (internships or co-op programs acceptable).
Strong organization and attention to detail, with ability to manage multiple open orders and vendor timelines.
Proficiency in Excel (pivot tables, vlookups) and working knowledge of ERP systems (Netsuite, Fishbowl a plus).
Strong communication and collaboration skills across functions (Planning, Quality, Engineering).
Proactive and self-directed with a willingness to learn sourcing and cost management principles.
U.S. applicants only.

Nice To Haves

Bachelor’s degree in supply chain, Business, or related field preferred.

Responsibilities

Create, issue, revise, and track purchase orders in ERP system based on approved demand forecasts and planning schedules.
Ensure timely receipt of supplier order confirmations and verify pricing, minimum order quantity (MOQ), and lead time data against internal records.
Act as a liaison with suppliers for order updates, urgent requests, backorders, and delivery discrepancies.
Collaborate with Finance and Receiving to resolve purchase order or invoice issues related to quantity, price, or receipt timing.
Assist in monitoring component inventory levels and open order reports to proactively flag material shortages or risk of delay.
Support the lead Buyer in expediting and follow-up of critical items, especially those tagged as high-risk or long lead time.
Update and maintain accurate order status in shared tracking tools and ERP dashboards.
Maintain clean master data for components in ERP system including lead time, pricing, and MOQ.
Perform cost updates and assist in tracking component cost changes.
Prepare procurement reports and metrics on order volume, vendor delivery performance, and cost history as directed.
Support document control and file maintenance related to vendor setup, supplier correspondence, and compliance.
Communicate directly with domestic and international suppliers regarding open orders, shipping timelines, and documentation requirements.
Assist with supplier onboarding including gathering vendor setup forms, tax documents, component specs, and lead time/pricing confirmation.
Work closely with the Sourcing & Procurement Lead to support evaluation of substitute components and onboarding of new vendors.