ASSISTANT BUREAU CHIEF

State of Illinois•Springfield, IL

4d•Onsite

About The Position

Under administrative direction, serves as Assistant Bureau Chief in the Bureau of General Accounting, Office of Fiscal Services. Serves as a full-line supervisor to lower-level staff. Supervises processing of receipts and refunds received by DHS. Analyzes and resolves internal and external audit issues. Coordinates and serves as liaison with program, central office and facility staff to resolve any accounting issues and recommend changes to policies and procedures to implement such corrections. The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity.

Requirements

Requires knowledge, skill and mental development equivalent to the completion of four (4) years college with coursework in business, fiscal or accounting.
Requires prior experience equivalent to four (4) years of progressively responsible fiscal or accounting experience in a public or private organization.

Nice To Haves

Four (4) years of professional experience working with an automated accounting system such as SAP (Systems Application and Products).
Four (4) years of professional experience working with Comptroller, Treasurer, state and federal policies, rules and procedures, Federal and State statutes, administrative rules and regulations relative to governmental accounting to ensure compliance with GAAP and GASB standards.
Four (4) years professional experience ensuring procedures and accounting reports are sufficient for processing and reporting and assisting staff with resolution of issues.
Four (4) years professional experience providing responses to internal and external audit requests.
Four (4) years of professional experience assigning work, providing guidance to subordinates, recommending counseling and /or discipline following collective bargaining agreement, training staff, approving time off, and preparing and signing performance evaluations.

Responsibilities

Serves as the Assistant Bureau Chief of the Bureau of General Accounting.
Serves as full-line supervisor.
Monitors refund and receipt entry into SAP; the check log database in the Cash Management Unit; ensures processes, tables and reports are sufficient for processing and reporting; assists staff with SAP issues and questions.
Recommends policies and procedures with relation to General Accounting functions to ensure compliance with GAAP and GASB standards and other authoritative sources.
Reviews the refund and receipt reconciliation reports and addresses any corrections needed in SAP.
Researches and interprets accounting issues which arise from changes in State Statutes, Comptroller’s Uniform Statewide Accounting System (CUSAS) Manual, GAAP and other authoritative accounting sources.
Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Benefits

A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)