Assistant Budget and Fiscal Director

Montana State University•Bozeman, MT

26d

About The Position

Act as the fiscal manager, holding full decision-making authority on more than 800 accounts with a total value of $15M to $20M. Responsibilities will encompass the following key areas: Oversee the spending of funds across numerous F&A accounts, ensuring that expenses support research enterprise and adhere to university, state, and federal guidelines, including audit standards. Review and approve all preauthorization documentation for F&A accounts to verify funding availability, confirm funding intent, and ensure compliance is upheld. Review and approve the processing of fund transfers for research dollars, ensuring accuracy and compliance with financial policies. Establish new accounts and close existing ones in accordance with directives from the Senior Budget and Fiscal Director as well as from colleges, units, centers, and Fiscal Shared Services ( FSS ). Oversee budgets for internal research awards, ensuring accurate allocation of funds and effective utilization of resources. Conduct account audits to verify compliance with term dates and ensure alignment with the intended use of funding. Address inquiries, concerns, and issues related to F&A funding, providing timely and accurate resolutions. Oversee the reporting and fiscal management, in coordination with Fiscal Shared Services, of more than 100 accounts and budgets across selected sub-units and RED service centers, including the administration of a $3 million investment account, ensuring accuracy, adherence to compliance standards, and alignment with strategic financial objectives. Manage the Institutional Research and Development ( IRD ) program, with a current operating budget of $1M to ensure accuracy and alignment with program objectives. Initiate the accounts payable process, including reviewing, approving, and submitting invoices to FSS , maintaining accurate records, reconciling vendor accounts, ensuring compliance with company policies and regulations, and fostering positive vendor relationships. Process budget transfers for state funds in accordance with the directive of the Senior Budget and Fiscal Director. Process and manage vendor contracts for Research and Economic Development and assist with contracts for selected sub-units. Proactively monitor and manage all contracts, ensuring timely and effective oversight. Process and manage all human resource items for RED and selected sub-units. Oversee the management of capital, minor, and sensitive equipment for Research and Economic Development, selected sub-units ensuring accurate tracking and adherence to relevant policies and compliance standards. Develop and implement procedures, documentation, and best practices for Research and Economic Development, including organizing content. Serve as a liaison on behalf of the Senior Budget and Fiscal Director to central offices, including OSP , UBS , and HR, along with FSS , ensuring effective communication and coordination on financial and operational matters. Perform additional duties as assigned by the Senior Budget and Fiscal Director. Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

Responsibilities

Act as the fiscal manager, holding full decision-making authority on more than 800 accounts with a total value of $15M to $20M.
Oversee the spending of funds across numerous F&A accounts, ensuring that expenses support research enterprise and adhere to university, state, and federal guidelines, including audit standards.
Review and approve all preauthorization documentation for F&A accounts to verify funding availability, confirm funding intent, and ensure compliance is upheld.
Review and approve the processing of fund transfers for research dollars, ensuring accuracy and compliance with financial policies.
Establish new accounts and close existing ones in accordance with directives from the Senior Budget and Fiscal Director as well as from colleges, units, centers, and Fiscal Shared Services ( FSS ).
Oversee budgets for internal research awards, ensuring accurate allocation of funds and effective utilization of resources.
Conduct account audits to verify compliance with term dates and ensure alignment with the intended use of funding.
Address inquiries, concerns, and issues related to F&A funding, providing timely and accurate resolutions.
Oversee the reporting and fiscal management, in coordination with Fiscal Shared Services, of more than 100 accounts and budgets across selected sub-units and RED service centers, including the administration of a $3 million investment account, ensuring accuracy, adherence to compliance standards, and alignment with strategic financial objectives.
Manage the Institutional Research and Development ( IRD ) program, with a current operating budget of $1M to ensure accuracy and alignment with program objectives.
Initiate the accounts payable process, including reviewing, approving, and submitting invoices to FSS , maintaining accurate records, reconciling vendor accounts, ensuring compliance with company policies and regulations, and fostering positive vendor relationships.
Process budget transfers for state funds in accordance with the directive of the Senior Budget and Fiscal Director.
Process and manage vendor contracts for Research and Economic Development and assist with contracts for selected sub-units.
Proactively monitor and manage all contracts, ensuring timely and effective oversight.
Process and manage all human resource items for RED and selected sub-units.
Oversee the management of capital, minor, and sensitive equipment for Research and Economic Development, selected sub-units ensuring accurate tracking and adherence to relevant policies and compliance standards.
Develop and implement procedures, documentation, and best practices for Research and Economic Development, including organizing content.
Serve as a liaison on behalf of the Senior Budget and Fiscal Director to central offices, including OSP , UBS , and HR, along with FSS , ensuring effective communication and coordination on financial and operational matters.
Perform additional duties as assigned by the Senior Budget and Fiscal Director.