Fiscal Assistant

Bell Socialization Services Inc.•York, PA

About The Position

DUTIES AND RESPONSIBILITIES: Accountant responsibilities include ID residential consumer accounts, Board of Directors, Phone coverage, Office Supplies, Cash Receipts, Raiser’s Edge deposits, assisting Philanthropy Officer and operational and clerical functions within the Agency and adherence to the policies and procedures of these operations. CRITICAL ELEMENTS: 1) ID Residential Consumer Accounts: Manage the ID consumer accounts – ensuring proper documentation is received for all checks written in accordance with agency policy. Reconcile and replenish house accounts. Pay invoices and expense requests. Deposit funds as received weekly. Monitor cash balances according to Social Security requirements. Pay monthly room and board charges. File and maintain all documents. Prepare monthly report of checking account balances for the representative payee accounts for review by ID Client Advocate. Open checking accounts for new consumers. Set up direct deposit. Meet quarterly, annually and as needed with each individual and the Client Advocate to discuss financial status. Compile tax information for individuals tax returns with tax service. 2) Bank/Credit Card Purchases: Reconcile and enter incoming receipts into the accounting system with bank or credit card statements. Classify receipts to proper general ledger account numbers. Prepare monthly report for Accountant to reconcile bank accounts to general ledger. 3) Cash Receipts: Weekly deposit cash received and enter the information in Financial Edge. 4) Raiser’s Edge deposits: Pull deposits over from Raiser’s Edge into Financial Edge. Ensure that all transactions are coded properly. 5) Board of Directors: Support the board of directors by sending meeting notices and confirming attendance. Prepare agendas. Duplicate materials needed for meetings. Taking and composing board minutes. Maintain board member listings. Prepare meeting room. Coordinate lunch arrangements. 6) Supplies: Maintain, order, fulfill and distribute agency office supplies. Assist staff with purchasing when requested. Periodically review pricing to ensure we are purchasing at best available price. 7) Telephone Coverage: Back up for the lobby receptionist as needed. 8) Clerical assistance: Provide clerical assistance to the Philanthropy Officer as needed. This includes maintaining spreadsheets and correspondence with donors. ADDITIONAL ELEMENTS: 9) Other duties as assigned by the Assistant Director of Finance, Director of Finance, or the Executive Director. 10) Follow and support Agency philosophy and procedures. 11) Billing: Develop an understanding of all billing systems.

Requirements

Associate with 2 years of experience or bachelor’s degree in accounting (preferred)
Minimum age 21 years
current driver’s license
insurable driving record
reliable transportation
Pennsylvania State Police background check
Credit history check
E.O.E.

Nice To Haves

bachelor’s degree in accounting (preferred)

Responsibilities

ID residential consumer accounts
Board of Directors
Phone coverage
Office Supplies
Cash Receipts
Raiser’s Edge deposits
assisting Philanthropy Officer
operational and clerical functions within the Agency
adherence to the policies and procedures of these operations
Manage the ID consumer accounts – ensuring proper documentation is received for all checks written in accordance with agency policy
Reconcile and replenish house accounts
Pay invoices and expense requests
Deposit funds as received weekly
Monitor cash balances according to Social Security requirements
Pay monthly room and board charges
File and maintain all documents
Prepare monthly report of checking account balances for the representative payee accounts for review by ID Client Advocate
Open checking accounts for new consumers
Set up direct deposit
Meet quarterly, annually and as needed with each individual and the Client Advocate to discuss financial status
Compile tax information for individuals tax returns with tax service
Reconcile and enter incoming receipts into the accounting system with bank or credit card statements
Classify receipts to proper general ledger account numbers
Prepare monthly report for Accountant to reconcile bank accounts to general ledger
Weekly deposit cash received and enter the information in Financial Edge
Pull deposits over from Raiser’s Edge into Financial Edge
Ensure that all transactions are coded properly
Support the board of directors by sending meeting notices and confirming attendance
Prepare agendas
Duplicate materials needed for meetings
Taking and composing board minutes
Maintain board member listings
Prepare meeting room
Coordinate lunch arrangements
Maintain, order, fulfill and distribute agency office supplies
Assist staff with purchasing when requested
Periodically review pricing to ensure we are purchasing at best available price
Back up for the lobby receptionist as needed
Provide clerical assistance to the Philanthropy Officer as needed
This includes maintaining spreadsheets and correspondence with donors
Other duties as assigned by the Assistant Director of Finance, Director of Finance, or the Executive Director
Follow and support Agency philosophy and procedures
Develop an understanding of all billing systems