Assistant Bid Coordinator - Part Time

Boland Trane Associates Inc & Boland Trane Services Inc•Gaithersburg, MD

1d•Hybrid

About The Position

Join the industry leader! BOLAND provides clients with sustainable and energy efficient solutions for commercial, institutional and industrial buildings in the Washington, DC / Baltimore metropolitan area. We allow building occupants and owners to do what they do best -- focus on business, not buildings. Did you know we have been named "Best Place to Work" by 'Washington Business Journal' 18 times? Boland is a leading HVAC and building systems provider serving the DC, Maryland, and Northern Virginia region. We deliver sustainable, energy-efficient solutions to commercial, industrial, and institutional clients. Why Boland: Named "Best Place to Work" by Washington Business Journal 18 times Industry leader in advanced HVAC technology Strong culture of training, growth, and support Assistant Bid Coordinator (part-time): Coordinate bid opportunities and information for Bid Desk, Sales, Project Engineering, and Management. Job Type: Part-Time, 20 hours per week, working 4 – 5 days per week preferred schedule 8AM – 12PM Workplace Type: Flex for your day, 2 days per week in person Office Location: Gaithersburg, MD FLSA Status: Non-Exempt

Requirements

Bachelor's degree or equivalent combination of education and experience
Proficient in MS Office, Adobe, and knowledge with Bluebeam is a plus
Familiar with mechanical drawings and blueprints is preferred
Minimum 1-3 years of administrative experience
Great client service experience, quick learner, and ability to adapt
Sense of urgency, self-sufficient, organized, strong communication and writing skills
Sitting for extended periods of time
Ability to work in standard office environment
Must be able to pass a background investigation and a pre-employment drug screening.
Boland is a drug and alcohol-free workplace.

Nice To Haves

Familiar with mechanical drawings and blueprints is preferred
Proficient in MS Office, Adobe, and knowledge with Bluebeam is a plus

Responsibilities

Maintain a good channel of communication between Bid Desk, Project Engineering Team, Sales Departments, and external clients
Assist with preparing bid information and reports for the Bid Desk, Project Engineering Team, Sales Teams, and others as deemed necessary
Manage and respond to a high volume of emails efficiently while meeting tight deadlines
Assist Bid Coordinator, Sales, and Sales Support with their clients' requests
Process and maintain electronic bid files
Maintain CRM module
Support and enhance new processes for efficiency to better serve both internal and external clients
Fulfill requests from other Trane offices for bidding
Back up to Bid Coordinator
Other duties as assigned