Bid Coordinator

Affinity Group • Jacksonville, FL

1d

About The Position

The primary purpose of the Bid Coordinator is to manage bids for the specific region and communicate pricing and general product information to manufacturer bid contacts.
DUTIES AND RESPONSIBILITIES:
The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
· Establish and maintain relationships with manufacturers, distributors, and broker sales representatives.
· Partner with sales team to generate and develop new business by communicating bid information to manufacturers and sales team, including samples and awarded items.
· Enters bid into bid program; pricing once received, award information, add products as needed throughout bid term.
· Review competitive bid data in order to negotiate pricing with manufacturers for new bids.
· Maintain current knowledge of trends, specs, and legislative action relating to food service.
· Performs other duties as assigned by manager.
QUALIFICATIONS:
· Associate's Degree (AA) or equivalent from two-year college or technical school, or six months to one year related experience and/or training, or equivalent combination of education and experience.
· Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries from manufacturer clients and distributors.
· Ability to add, subtract, multiply, and divide all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percent.
· Ability to define problems, collect data, establish facts and draw valid conclusions.
· Ability to interpret a variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
· Proficient with contact management systems, database software, and internet software.
· Proven leadership and business acumen skills.
· Well-developed negotiation, project and account management skills.
· Good judgment with the ability to make timely and sound decisions.
· Creative, flexible, and innovative team player.
· Commitment to excellence and high standards.
· Ability to work with all levels of management.
· Strong organizational, problem-solving, and analytical skills.
· Excellent written and verbal communication skills.
· Proven ability to handle multiple projects and meet deadlines
· Strong interpersonal skills.
· Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
COMPETENCIES:
· Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
· Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
· Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
· Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
· Quantity - Meets productivity standards; Completes work in a timely manner; Strives to increase productivity; Works quickly while maintaining accuracy.
PHYSICAL:
While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear. The employee must be able to lift and /or move up to 30 pounds.
The Affinity Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided on the basis of qualifications, merit, and business need.

Requirements

• Associate's Degree (AA) or equivalent from two-year college or technical school, or six months to one year related experience and/or training, or equivalent combination of education and experience.
• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries from manufacturer clients and distributors.
• Ability to add, subtract, multiply, and divide all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percent.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Ability to interpret a variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Proficient with contact management systems, database software, and internet software.
• Proven leadership and business acumen skills.
• Well-developed negotiation, project and account management skills.
• Good judgment with the ability to make timely and sound decisions.
• Creative, flexible, and innovative team player.
• Commitment to excellence and high standards.
• Ability to work with all levels of management.
• Strong organizational, problem-solving, and analytical skills.
• Excellent written and verbal communication skills.
• Proven ability to handle multiple projects and meet deadlines
• Strong interpersonal skills.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

Responsibilities

• Establish and maintain relationships with manufacturers, distributors, and broker sales representatives.
• Partner with sales team to generate and develop new business by communicating bid information to manufacturers and sales team, including samples and awarded items.
• Enters bid into bid program; pricing once received, award information, add products as needed throughout bid term.
• Review competitive bid data in order to negotiate pricing with manufacturers for new bids.
• Maintain current knowledge of trends, specs, and legislative action relating to food service.
• Performs other duties as assigned by manager.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree