Assistant Auditor - School Finance

City of Brockton•Brockton, MA

About The Position

The Assistant City Auditor for the School Department serves as the key liaison between the City Auditor’s Office and the school department. The role supports compliance with financial standards, laws, and regulations; maintains accurate financial records; oversees journal-entry processing and school-fund creation and management; and supports the school department’s fiscal operations. The position works with school management and city staff to improve systems and streamline processes involving grants, accounts payable, and financial reporting. The Assistant Auditor manages school-department fund creation in MUNIS using UMAS guidance, ensures accounts align with DESE and UMAS charts of accounts, reviews journal entries, and provides guidance to school fiscal employees and managers. The role also supports grant-management processes, educates staff on grants and accounts payable, submits Schedule 19 annually, provides monthly expenditure reports to the School CFO, and supplies information to external auditors. The position represents the City Auditor’s Office to the school department and works with city colleagues to improve financial and vendor-management systems. The position reports to the City Auditor and has no supervisory responsibility. Salary is $106,917–$116,831 annually, commensurate with experience. The salary range is firm; the step salary system is awarded annually on the hire anniversary and typically begins at Step 1. The position is governed by City of Brockton Ordinances. Brockton residency is preferred. A comprehensive background check, including CORI and SORI, is conducted after an offer is accepted.

Requirements

Bachelor’s degree in accounting, finance, public administration, or business administration.
Three to five years of experience in governmental finance, preferably at the local level, or an equivalent combination of education, training, and experience providing the required knowledge, skills, and abilities.
Strong understanding of UMAS, Massachusetts General Laws, and DESE financial regulations.
Experience with financial accounting systems, particularly MUNIS.
Ability to manage multiple projects and work with various departments.
Excellent communication and collaboration skills for working effectively with city and school staff.
Ability to develop effective working relationships with department personnel, subordinates, and the general public.
Ability to express oneself clearly and concisely orally and in writing.
Ability to design financial-management reports.
Excellent organizational skills.
Excellent data-processing skills using personal computers and financial software, including word-processing and spreadsheet applications.
Excellent analytical skills.
Submit a resume and cover letter with the application.
Successful completion of the required CORI and SORI background-check review after accepting an offer.

Nice To Haves

Brockton residency is preferred.
Governmental finance experience at the local level is preferred.

Responsibilities

Manage creation of school-department funds in MUNIS using UMAS guidance.
Ensure newly created accounts align with the DESE and UMAS Charts of Accounts.
Review and manage processing of school-department journal entries to ensure they meet UMAS standards.
Assist school fiscal employees and managers with grants, accounts payable, and City Auditor’s Office functions.
Collaborate with the city’s Quality Tech team to develop a streamlined grant-management system for school employees.
Educate school staff about grant and accounts-payable processes by creating and distributing relevant forms and posting them on the City Auditor’s website.
Complete and submit Schedule 19 annually to the school’s central office and DESE.
Serve as the primary liaison and representative of the City Auditor’s Office to the school department, particularly to the School CFO and central staff.
Serve as the point of contact for questions and processes requiring adherence to Massachusetts General Laws and city and DESE standards, including Chapters 40, 44, 70, and 603.
Participate in UMAS training and DESE School Business Manager courses to stay current with laws and financial practices.
Provide monthly expenditure reports to the School CFO, identify overspent statutory categories, and assist with developing risk-aversion plans.
Provide school-department financial data and reports requested by external auditors.
Work with City Auditor’s Office colleagues to ensure new systems meet city and school-department needs, such as transitions from single purchase orders to blanket POs.
Collaborate with the city supervisor of accounts payable to prevent duplicate payments and improve process efficiency.
Assist city accounts-payable staff with cleaning up expired vendors and developing a plan to transfer vendor-management knowledge to the school department.
Work with the Assistant City Auditor to develop and distribute 1099 and vendor-entry documentation for the school’s accounts-payable team.
Perform other duties as required.