Assistant Administrator, Financial Management

State of careers Rhode Island•South Kingstown, RI

7d•$88,541 - $99,922•Onsite

About The Position

GENERAL STATEMENT OF DUTIES: To assist with the proper receipt and disbursement of departmental funds and to assist in the assurance that these funds are used for the purposes for which they are allotted; and to do related work as required. SUPERVISION RECEIVED: Works under the administrative direction of a supervisor with wide latitude for the exercise of initiative and independent judgment; work is subject to periodic review for conformance with federal and state laws, policies and departmental objectives. SUPERVISION EXERCISED: Assist in the planning coordinating, supervising and reviewing the work of a professional, technical and clerical staff.

Requirements

Thorough knowledge and understanding of the principles and techniques of public administration.
Thorough knowledge of accounting procedures practiced in state government.
Ability to identify problems and work interdependently with other staff in the Department, with members of the public, and other state departments and federal agencies.
Ability to assist in the supervision of a staff engaged in financial management and budget preparation.
Possession of a Bachelor’s Degree in Business Administration with a major in Accounting and Finance.
Employment in a responsible administrative position involving budgeting and financial control and federal reporting.
Any combination of education and experience that shall be substantially equivalent to the above education and experience.

Responsibilities

Assist with the proper receipt and disbursement of departmental funds and ensure these funds are used for their allotted purposes.
Provide assistance in planning, developing, and formulating the departmental budget, including state and federal resources.
Assist in the administration of budgeted resources and the coordination and preparation of the Capitol Development Plan.
Prepare and administer the departmental monthly variance report and review any deficiencies with appropriate personnel.
Supervise the operation of business offices as they relate to computer function and workflow of day-to-day activities.
Assist in the preparation of the departmental budget by developing schedules and necessary data, including comparisons between time periods and projected rates of increase or decrease in expenditures.
Supervise and be accountable for the reconciliation of all departmental imprest funds across various divisions and programs.
Interface with federal funding sources to ensure all eligible federal resources are made available to the department.
Prepare cash estimates and reports of expenditures to maintain a positive cash flow in all federal accounts.
Be responsible for revisions of cost allocation plans to meet changing federal regulations.
Supervise the preparation of the Federal Indirect Cost Proposal and negotiate with federal officials.
Be responsible for responses to federal audits.
Assist in providing direction in the creation of financial systems and procedures beneficial to the Department’s administration of its programs.
Serve as a fiscal resource to departmental leadership in the decision-making process by providing analyses, data, and fiscal judgment.
Do related work as required.