Assistant-Administrative

IU Health • Indianapolis, IN

2d • Hybrid

About The Position

Spring Mill Ophthalmology is seeking a highly organized and self-motivated
Administrative Assistant to support our clinical and front office teams. This
role is responsible for managing prior authorizations, coordinating incoming and
outgoing referrals, and serving as registration backup as needed. The ideal
candidate thrives in a fast-paced healthcare environment, anticipates clinic
needs, and excels at creating efficient systems and workflows. Candidates with
3-5 years of experience are highly preferred.

Requirements

• High School Diploma or GED required
• 0–3+ years of relevant experience; prior administrative or healthcare experience preferred
• Basic proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Strong organizational and system-building skills
• Effective communication and coordination abilities
• Ability to manage multiple priorities in a busy clinical setting
• Team-oriented mindset with flexibility to support various departments
• Highly organized with strong attention to detail
• Self-motivated and proactive, with the ability to anticipate clinic needs

Nice To Haves

• Experience working in a matrix or complex organizational environment is a plus
• Candidates with 3-5 years of experience are highly preferred.

Responsibilities

• Obtain, track, and organize all prior authorizations to ensure they are accurate and up to date
• Coordinate incoming and outgoing patient referrals with clinical teams and external providers
• Serve as backup support for patient registration and front office operations
• Develop and maintain efficient systems for managing prior authorizations and referrals
• Work closely with the front office team to ensure seamless coverage and patient flow
• Collaborate with clinical staff to coordinate referrals and meet patient care needs
• Provide basic administrative and technical support to leaders and teams, including: Managing schedules and calendars Coordinating meetings and travel arrangements as needed Processing invoices and handling inquiries Addressing basic administrative and technical issues with guidance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees