Administrative Assistant
About The Position
The US Tech Senior leadership team is looking for an Administrative Assistant. This is an excellent opportunity to build upon your professional experience in a fast-paced and collaborative environment. You will be a critical team member and will perform a wide variety of specialized and administrative functions directly supporting the SVP, CIO’s Executive team which consists of an Executive Assistant and four Senior Directors. This team member will also support coordination for the Technology Owner/Operator team, which is managed by one of the Senior Directors. The top candidate will possess strong organizational and communication skills and a proven track record getting results in a team environment and independently.
Requirements
- Previous experience as an Administrative Assistant, supporting senior leadership in a large organization
- Must know MS Office (Outlook, Word, Excel, PowerPoint, Teams)
- Strong communication, project management and critical thinking skills
- Quick learner and ability to understand sophisticated business issues
- Must be organized, motivated and detail-oriented with superior follow-through and proactive approach
- Aptitude to juggle multiple projects and meet deadlines
- Strong attention to detail and ability to complete large volumes of work efficiently and effectively
- Must be extremely proactive with a desire to stretch beyond the task list to support the team
- Ability to adapt to a constantly evolving business and work environment
- Professional, reliable, driven and results-oriented
- Must have diplomacy skills
- Must be in Chicago office at least 3 days/week and on days of Senior Leadership Team meetings
Nice To Haves
- Bachelor’s Degree or related experience preferred
- Demonstrates ability to handle and maintain confidential information
- Experience planning large meetings and/or events required
Responsibilities
- Provide active Outlook calendar management for senior leadership team of Senior Directors (e.g., team and cross-functional meetings, external group appointments, departmental meetings, and company-wide events)
- Manage all travel arrangements and logistics including itinerary building, bookings, and documentation for international travel
- Manage expense report processing for leadership team
- Manage meeting logistics including registering and escorting visitors, room set up, catering, etc.
- Serve as team EA, managing events, offsites logistics and birthday/anniversary celebrations for the team
- Participate in the coordination and editing of communications that align with and support the overall goals of the team and organization
- Provide leadership team with “care and feeding” throughout the day/week
- Assist with on-boarding process for all new team members across the team
- Also provide support to Executive assistant who supports US CIO
- Also provide administrative assistance to the US Tech staff that manage the Technology Owner/Operator governance team (calendar management, O/O event logistics coordination, etc.)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
5,001-10,000 employees
