Assistant - Administrative

Archdiocese of St. Louis•Imperial Township, MO

3d•Onsite

About The Position

The Parish Administrative Assistant serves as the first point of contact for the parish, providing a warm, hospitable presence to all who call or visit. This role supports the daily administrative needs of the parish, with responsibility for front desk operations and scheduling. The Administrative Assistant helps ensure that parish life runs smoothly and reflects the mission and values of the Catholic Church.

Requirements

High school diploma required
Previous office or customer service experience strongly preferred
Strong interpersonal and communication skills
Excellent organizational skills and attention to detail
Ability to multitask and manage interruptions with patience and professionalism
Proficiency in Microsoft Office and basic office technology
Strong interpersonal, communication, and leadership skills
Ability to handle confidential information with discretion
Practicing Catholic in good standing

Nice To Haves

additional administrative training or experience preferred

Responsibilities

Greet parishioners and visitors with a welcoming and professional demeanor
Answer and direct incoming phone calls in a courteous and helpful manner
Respond to general inquiries and provide accurate parish information
Maintain a spirit of hospitality and service in all interactions
Receive, sort, and distribute incoming mail and packages
Prepare and send outgoing mail, including parish correspondence and bulk mailings
Coordinate deliveries and notify appropriate staff
Receive and schedule Mass intention requests
Accurately record intentions, stipends, and donor information
Maintain the Mass intention calendar and process monthly stipend checks
Prepare intention lists for publication
Maintain and update the parish master calendar, including events and meetings
Coordinate scheduling requests with parish staff and ministry leaders
Ensure accurate and timely communication of calendar updates
Assist in avoiding scheduling conflicts and ensuring proper use of parish facilities
Assist clergy and staff with general administrative tasks
Maintain parish records and files in an organized and confidential manner, including the weekly input of parishioner contributions
Provide support for parish events and special projects
Be the first point of contact for sacramental needs and funerals by preparing appropriate documentation and scheduling
Represent the parish in a manner consistent with Catholic teachings and values
Foster a welcoming, respectful, and faith-filled environment
Maintain confidentiality and professionalism in all parish matters