Assistant Activity Manager

Yes Usa • Miami, FL

1d • Onsite

About The Position

The Assistant Activity Manager supports the Activity Manager in the planning, coordination, and execution of all excursions and on-campus activities. This role is hands-on and operational, ensuring that daily programming runs smoothly, staff are prepared, and students have a safe, engaging, and high-quality experience. The Assistant Activity Manager serves as the primary support system to the Activity Manager and acts as a backup leader in their absence, helping oversee staff, logistics, and student supervision.

Requirements

• Experience in summer camps, youth programs, or event/activity coordination.
• Demonstrated leadership or supervisory experience.
• Legal authorization to work in the United States.
• Leadership and team support
• Strong organization and attention to detail
• Ability to multitask in high-pressure environments
• Effective communication and interpersonal skills
• Problem-solving and adaptability
• High level of accountability and initiative
• Customer service and student-centered mindset

Nice To Haves

• Bachelor’s Degree

Responsibilities

• Assist in researching, booking, and confirming excursion sites, transportation, and reservations.
• Help build and maintain a database of approved vendors, restaurants, and activity locations within budget.
• Support the development of weekly excursion schedules and daily itineraries.
• Assist in reviewing and adjusting plans based on staffing, group size, weather conditions, and program needs.
• Assist in preparing all materials required for excursions (directions, itineraries, contact lists, emergency protocols).
• Ensure staff have necessary supplies (backpacks, tickets, travel cards, meal arrangements, etc.).
• Support organization and tracking of equipment, uniforms, and program resources.
• Assist in onboarding and training Activity Leaders and counselors.
• Help communicate expectations, procedures, and safety protocols.
• Support preparation of staff for both on-campus and off-campus responsibilities.
• Assist in finalizing and distributing daily schedules and instructions to staff.
• Ensure all Activity Leaders understand their assignments and responsibilities.
• Verify readiness of transportation, reservations, and materials.
• Support the Activity Manager in assigning staff roles based on strengths and experience.
• Conduct check-ins with staff prior to departures to confirm preparedness.
• Assist in ensuring students and chaperones are informed of schedules, meeting points, and expectations.
• Help manage attendance and accountability prior to departures.
• Actively monitor excursions and on-campus activities to ensure adherence to schedules and safety protocols.
• Conduct regular check-ins with Activity Leaders and staff.
• Provide immediate support and direction to staff when needed.
• Respond quickly to issues such as delays, behavioral concerns, logistical breakdowns, or emergencies.
• Assist in resolving conflicts between staff, students, and chaperones.
• Maintain calm, professional decision-making under pressure.
• Support enforcement of student supervision standards at all times.
• Ensure student welfare, discipline, and safety are maintained throughout all activities.
• Act in loco parentis when required.
• Help ensure a high-quality, engaging, and positive experience for all participants.
• Support communication with chaperones and address concerns in real time.
• Assist in gathering feedback from staff, students, and chaperones.
• Identify areas for improvement and communicate insights to the Activity Manager.
• Support collection of materials such as receipts, travel cards, media (photos/videos), and equipment.
• Ensure accountability for all resources issued to staff.
• Assist in reviewing daily outcomes against expectations.
• Contribute to ongoing program improvements and adjustments.
• Assist in researching and coordinating restaurant options within budget.
• Help manage reservations, payments, and meal logistics.
• Troubleshoot issues related to meal cards or payments.
• Support ordering, receiving, and distribution of food deliveries.
• Ensure adequate supplies and proper setup for meals.
• Assist in supervising staff responsible for meal service.
• Support the Activity Manager in supervising, mentoring, and motivating staff.
• Assist in conducting staff meetings and providing updates.
• Help monitor staff performance and provide feedback.
• Reinforce accountability, professionalism, and team discipline.
• Step into leadership roles when necessary, including leading excursions.
• Assist in maintaining high standards across all excursions and activities.
• Support continuous improvement efforts based on feedback and observation.
• Help ensure strong relationships with students, chaperones, and stakeholders.
• Contribute to maintaining a positive, energetic, and structured program environment.
• Assist in maintaining accurate daily records (attendance, expenses, reports).
• Support documentation and submission of receipts and financial tracking.
• Help manage and safeguard program resources and inventory.
• Complete additional administrative tasks as assigned.
• Assist with student arrivals, departures, and orientations.
• Support residential supervision, including evening duties and room checks.
• Help manage student concerns, room issues, and general inquiries.
• Assist in maintaining cleanliness and organization of shared spaces.
• Support coordination with campus or facility staff.
• Act as a secondary point of contact during emergencies.
• Be available to support operations outside standard hours when required.
• Step in for the Activity Manager when needed.
• Assist with broader camp operations, including staffing gaps or unexpected needs.

Benefits

• Housing in shared university dorm
• $900/week

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level