Assistant Academic Director, SFS Academies

Georgetown University•Lexington, MA

About The Position

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world. Assistant Academic Directors (AADs) are a resource for high school students, Mentors, and the Academic Director (AD). AADs can change gears quickly and troubleshoot problems independently to implement and oversee the day-to-day logistics of their programs. The AAD is an administrative support position for the AD and Program Management Team that requires an academic professional who is reliable, responsible, flexible, and able to work under pressure in a fast-paced environment. AADs must also possess the ability to supervise a team of Mentors throughout the summer. The SFS programs include: International Relations I Academy, International Relations II Academy, and Washington & the World Academy. These programs are led by Curriculum Developer and Academic Director, Professor Tony Arend. Each academy is 1-week, with an intensive schedule full of attending lectures, visiting embassies, and discussions with peers. Given the nature of these programs, the SFS AAD will begin work in the spring to assist with program development.

Requirements

Current or graduating undergraduate, graduate student, or recently graduated.
Supervisory and/or leadership experience.
Proficiency in MS Office, Google Suite, and Zoom.

Nice To Haves

Current or graduating GU student.
Experience working in an educational setting.
Experience working with faculty.
Experience working with high school students.
Institutional knowledge of Georgetown University.
Knowledge or experience relating to an Academy subject matter is a plus.

Responsibilities

Program Development ● Completing training and independent research to understand the program, schedule, and content.
Assisting in the planning of the program with the AD and Program Management Team.
Providing high-level administrative and programmatic support to the AD and Program Management Team.
Executing administrative tasks and special projects as assigned by program leadership.
Attending meetings with the AD and Program Management Team.
Connecting with embassies and other off-site locations to organize the logistics of program visits.
Program Implementation ● Attending and overseeing all program activities, including but not limited to lectures, guest speakers, discussions, and off-site visits.
Overseeing the maintenance of daily and event attendance records, preparing daily reports, and reporting to appropriate parties.
Providing classroom support and leading check-ins, discussion sections, and/or reflections as needed.
Preparing, managing, and distributing course materials.
May be asked to implement the instructional continuity plan and lead academic programming in the event of the absence of the AD.
Building community and belonging amongst the students and staff.
Student Affairs ● Supervising and ensuring the safety of all students.
Ensuring students are aware of and engaged in daily activities.
Filling out incident reports and reporting unsafe, inappropriate, or concerning behavior, student conduct issues, and emergencies to appropriate parties for resolution.
Creating a safe and supportive academic environment for students.
Working collaboratively with residential staff to create an inclusive and welcoming environment.
Providing support to students dealing with personal concerns (e.g. stress, homesickness, relationship difficulty) that may detract from their academic experiences.
Providing support to students facing insecurity, unfamiliarity, and other challenges associated with adjusting to college learning and a diverse university campus.
Training and Supervision ● Leading daily briefing meetings with the Mentors.
Training and supervising mentors for daily tasks, such as attendance and leading discussions.
Enforcing University policies, procedures, and regulations for students and staff.
Establishing appropriate boundaries with students in compliance with the University's Protection of Minors Policy.
Ensuring staff are establishing appropriate boundaries with students in compliance with the University's Protection of Minors Policy.
Other duties as assigned.

Benefits

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options.
Housing: University housing provided during assigned working weeks and during off-weeks between program assignments.
Meals: Meal plan provided during assigned working weeks and during off-weeks between program assignments; boxed meals available during off-site visits that overlap with breakfast, lunch, or dinner.

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