Asset Management Specialist

SchoolsFirst Federal Credit Union•Riverside, CA

1d•Onsite

About The Position

Responsible for administering and continuously improving the automation of the entire asset life cycle for IT hardware and software, as well as the rest of the enterprise assets. Collaborate with multiple divisions to develop and implement procedures for tracking all enterprise assets and oversee quality control throughout the asset life cycle. Supports the asset management life cycle for tracking and accounting for all assets from procurement to disposal. Manages acquisition, deployment, utilization, tracking, security, and final disposition of IT and Enterprise assets. Responsible for developing, documenting, and managing IT business processes associated with hardware and software asset & licensing management. Responsible for research, recommendation of and assistance with the implementation of asset management tools and processes. Monitors, reports and coordinates the maintenance of company assets with business owners, including new purchases and retirement of assets. Performs audits through data collection and analysis for software and hardware to identify incorrect data entries, end of life, inactive software and hardware usage and inactive users. Reconciliation of asset records when discrepancies are discovered in the database through the audit process or independently discovered. Assists in the development of asset standards involving the identification, classification, and control of assets. Assists with the improvement, integration, and execution of the IT asset management service into a fully mature business integrated function. Coordinates with other departments as needed to ensure compliancy for hardware and software assets, organization wide. Develops and implements procedures for tracking assets to oversee quality control throughout their lifecycles, including the disposition of assets at end of life. Assists technical teams with updating and maintaining the data integrity of the software and hardware asset management systems. Maintains the standard service catalog in ServiceNow. Minimizes organizational cost through product standardization and tracking. Periodically evaluates process and program effectiveness and takes action to maintain continuous improvement. Additional Job Functions Performs other duties as assigned Complies with regulatory compliance and assigned training requirements including but not limited to BSA regulations corresponding to their specific job duties. Failure to do so may result in disciplinary and other employment related actions.

Requirements

High School Diploma or GED required
Bachelor's Degree in a related field or equivalent years of experience required
1-3 years of prior relevant experience required
Advanced knowledge in data manipulation skills (e.g., MS SQL) and manipulating data (Excel, Access etc.).
Proficient in MS Office (Outlook/Word/Excel/PowerPoint).
Strong working knowledge of IT asset management principles and concepts applicable to software, hardware, and inventory administration.
Ability to exhibit flexibility and adaptability while collaborating across multiple divisions.
Possess excellent data gathering, analytical and problem-solving skills.
Ability to produce reports and respond to requests from management.
Subject matter expert and support the growth of the Enterprise Asset Management Program.

Nice To Haves

ITAM (IT Asset Management) certification or equivalent work experience preferred
Knowledge of the following systems preferred: ServiceNow, Coupa

Responsibilities

Administering and continuously improving the automation of the entire asset life cycle for IT hardware and software, as well as the rest of the enterprise assets.
Collaborating with multiple divisions to develop and implement procedures for tracking all enterprise assets and overseeing quality control throughout the asset life cycle.
Supporting the asset management life cycle for tracking and accounting for all assets from procurement to disposal.
Managing acquisition, deployment, utilization, tracking, security, and final disposition of IT and Enterprise assets.
Developing, documenting, and managing IT business processes associated with hardware and software asset & licensing management.
Researching, recommending, and assisting with the implementation of asset management tools and processes.
Monitoring, reporting, and coordinating the maintenance of company assets with business owners, including new purchases and retirement of assets.
Performing audits through data collection and analysis for software and hardware to identify incorrect data entries, end of life, inactive software and hardware usage and inactive users.
Reconciling asset records when discrepancies are discovered in the database through the audit process or independently discovered.
Assisting in the development of asset standards involving the identification, classification, and control of assets.
Assisting with the improvement, integration, and execution of the IT asset management service into a fully mature business integrated function.
Coordinating with other departments as needed to ensure compliancy for hardware and software assets, organization wide.
Developing and implementing procedures for tracking assets to oversee quality control throughout their lifecycles, including the disposition of assets at end of life.
Assisting technical teams with updating and maintaining the data integrity of the software and hardware asset management systems.
Maintaining the standard service catalog in ServiceNow.
Minimizing organizational cost through product standardization and tracking.
Periodically evaluating process and program effectiveness and taking action to maintain continuous improvement.
Performing other duties as assigned.
Complying with regulatory compliance and assigned training requirements including but not limited to BSA regulations corresponding to their specific job duties.