Asset Management Coordinator

JLL•St. Louis, MO

1d•$60,800 - $88,200•Remote

About The Position

The Asset Management Coordinator is a key member of JLL's Projects Team, responsible for ensuring the accurate and complete lifecycle documentation of core assets across The Church Account real estate portfolio. This includes Meetinghouses, Seminaries and Institutes (S&I), Welfare and Self-Reliance (WSR) properties, and Family Search Centers (FSC). Working closely with Project Managers, Facility Managers (FMs), Lifecycle Managers (LCMs), Regional Operations Managers (ROMs), and vendor partners, this role owns the end-to-end process of identifying, tagging, documenting, and reporting core asset changes — from project planning through final closeout. The Coordinator is the central point of accountability for asset data quality, ensuring every addition, modification, or removal of a core asset is captured in the ACD Form and delivered to the FM for approval and entry into the Corrigo system within required timeframes. This is a detail-intensive, process-driven role that demands rigorous documentation discipline, proactive vendor coordination, and clear communication across a multi-stakeholder environment. Project closeout is contingent on the Coordinator delivering complete, accurate asset documentation — making this position directly tied to project performance and client satisfaction.

Requirements

Bachelor's degree in Real Estate, Facilities Management, Business Administration, or a related field.
2–4 years of experience in real estate asset management, facilities coordination, or project management.
Demonstrated ability to manage multi-step documentation workflows with strict deadlines.
Experience working with facilities or property management platforms; Corrigo experience strongly preferred.
Proficiency in Microsoft Excel; experience with asset tracking, ACD Forms, or equivalent documentation.
Strong written and verbal communication skills; ability to coordinate across vendor, FM, and LCM stakeholders.
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Familiarity with faith-based, institutional, or not-for-profit real estate portfolios.
Prior experience with JLL's Church Account or similar multi-site portfolio environments.
Knowledge of core asset categories: HVAC systems, roofing, life safety systems, and related trades.
Experience with SharePoint-based document management and work order systems.

Responsibilities

Collect accurate core asset data throughout the project lifecycle, including serial numbers, model numbers, manufacturer, installation date, and area served. For HVAC systems, collect BTU/tonnage/fuel type; for roofing assets, collect roof type and square footage; for life safety systems, collect zone/certification dates.
Document removed assets by recording the Asset Tag ID, Serial Number, and Model Number.
Coordinate with Project Managers on asset tag strategy and ensure vendor contracts include explicit asset documentation requirements.
Verify that all vendor-supplied data meets the Critical Asset Information Requirements defined in the SOP.
Ensure all new core assets receive approved aluminum asset tags, placed in designated locations per the Core Asset Playbook.
Obtain tags from the FM or LCM, determine the appropriate tagging approach (vendor, PM, or technician), and distribute tags accordingly.
Monitor vendor compliance with Core Asset Playbook standards and issue tagging instructions to technicians.
Assist the PM in verifying that all assets are properly tagged at substantial completion and support photography of each tag.
Prepare and deliver a complete, submission-ready ACD Form, including all collected asset data and photographs with proper file naming conventions.
Deliver the completed ACD Form and photographs to the FM via email, along with the Corrigo work order number.
Ensure that asset documentation standards are met before final invoices are approved, confirming ACD Form delivery and acknowledgment by the FM, and inclusion of all photographs.
Mark work orders as 'Core Asset' in Corrigo at creation or initial review whenever a project involves the addition, change, or deletion of a core asset.