Asset Coordinator

McKee Utility • Dallas, TX

1d • Onsite

About The Position

The Asset Coordinator is responsible for coordinating equipment and asset tracking, scheduling, documentation, and records management in support of fleet and field operations. This role helps ensure that equipment is properly tracked, available, maintained, and documented to meet project and operational needs. The Asset Coordinator works closely with the Asset Manager, logistics personnel, mechanics, and field teams to support equipment dispatch, maintenance scheduling, rental coordination, and asset record accuracy. This is an onsite operations support position based in Dallas, TX. Occasional travel to company yards, project sites, rental vendors, and other operating locations may be required to support equipment moves, inventories, audits, and coordination with field and maintenance teams. This role works closely with the Asset Manager, logistics personnel, mechanics, and field teams and may require flexibility based on changing equipment and operational needs.

Requirements

• High school diploma or equivalent required
• Experience maintaining records, logs, and documentation with a high level of accuracy.
• Strong organizational skills and ability to manage multiple requests and priorities.
• Ability to coordinate effectively with field personnel, mechanics, logistics staff, and management.
• Proficiency in Microsoft Office, especially Excel, and ability to learn asset management or fleet tracking systems.
• Strong communication skills and attention to detail.
• Ability to work in a fast-paced environment and respond to changing operational needs.

Nice To Haves

• associate's degree or coursework in business, logistics, fleet management, or a related field preferred.
• Working knowledge of equipment tracking, dispatch coordination, maintenance scheduling, and rental processes preferred.
• Familiarity with construction, fleet, or equipment-heavy operations is a plus.

Responsibilities

• Track equipment location, status, availability, and utilization across company operations.
• Coordinate equipment moves, rentals, and dispatch activities in conjunction with the Asset Manager and Logistics Manager.
• Maintain accurate asset records, equipment files, and supporting documentation.
• Process equipment requests from field teams and help prioritize allocation based on operational needs.
• Support check-in and check-out procedures for company equipment and maintain corresponding logs.
• Coordinate preventive maintenance scheduling with mechanics and maintenance personnel.
• Assist with maintenance work-order intake and track service needs for equipment assets.
• Monitor rental equipment activity, maintain rental records, and support rental reconciliation.
• Prepare and distribute asset tracking and location updates as needed.
• Support asset audits, equipment inventories, and documentation reviews.
• Escalate equipment shortages, tracking discrepancies, or availability issues to the Asset Manager.
• Help ensure that fleet and asset documentation is organized, current, and accessible for operational use.

Benefits

• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match
• Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)
• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management
• Telehealth Coverage
• Prescription Drug Plan
• Pet Insurance
• Weight Management Drug Discount
• Discounted National Gym Membership Network
• Employee Assistance Program
• Paid Time Off
• Paid Holidays
• Bereavement Leave
• Short and long-term disability
• life insurance
• accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED