Asset Coordinator

Hoover Holdings Group Inc•Katy, TX

5h•$75,000 - $100,000•Onsite

About The Position

The Asset Coordinator plays a critical role in supporting day-to-day fleet operations by ensuring accurate tracking, availability, and utilization of rental assets. This role is less about owning fleet strategy and more about matching equipment supply to customer demand and maintaining accurate, real-time asset status and location data within Microsoft Dynamics NAV (or similar ERP systems). The position serves as a central coordination point between operations, dispatch, sales, and field teams to ensure equipment is properly allocated, tracked, and ready to meet customer requirements.

Requirements

High school diploma required
2–5 years of experience in asset management, fleet coordination, equipment rental, logistics, or related field
Experience with Microsoft Dynamics NAV (or similar ERP systems) highly preferred
Strong data entry accuracy and system navigation skills
Proficiency in Microsoft Excel and standard business applications
Strong organizational and coordination skills
Detail-oriented with a focus on data accuracy
Ability to manage multiple priorities in a fast-paced environment
Problem-solving mindset with a focus on operational efficiency
Effective communication and teamwork skills

Nice To Haves

associate or bachelor’s degree preferred
Background in equipment rental, construction, oil & gas, or industrial services
Familiarity with fleet operations, dispatch, or logistics coordination
Experience tracking physical assets across multiple locations

Responsibilities

Match available equipment to customer orders and operational needs
Coordinate movement of assets between yards, job sites, and branches
Support dispatch and field teams to ensure timely delivery and pickup of equipment
Maintain accurate asset status, condition, and location data in NAV
Ensure all asset transactions (transfers, rentals, returns, maintenance status) are recorded in real time
Audit and reconcile asset records to ensure system accuracy vs. physical inventory
Monitor equipment availability and utilization levels
Identify idle or underutilized assets and recommend redeployment
Support operational decisions with accurate asset visibility
Partner with sales and operations teams to fulfill customer equipment needs
Communicate asset availability and constraints clearly to internal stakeholders
Work with maintenance teams to track equipment status and readiness
Identify gaps in asset tracking, data entry, or system processes
Support continuous improvement efforts to enhance data accuracy and operational efficiency