Asse Coordinator : Supply Chain & Logistics

Allied Fire Protection•Pearland, TX

9d•Onsite

About The Position

The Asset Coordinator is responsible for managing the daily movement, rental, tracking, and utilization of company-owned and rented equipment. This role ensures that jobsites have the necessary equipment to operate efficiently while maximizing the utilization of company-owned assets and minimizing rental and transportation costs. The position involves maintaining accurate equipment visibility, executing approved rental activities, and coordinating equipment transfers to support operational and financial goals.

Requirements

High School diploma or GED is required
Strong written and verbal communication skills
Strong attention to detail and commitment to accuracy
Strong organizational, scheduling, and prioritization skills
Demonstrates a strong sense of urgency, ownership, and follow-through
Ability to coordinate multiple equipment moves, drivers, vendors, and jobsite requirements simultaneously
Ability to balance competing jobsite priorities and make cost-conscious scheduling recommendations
Familiarity with transportation scheduling, logistics coordination, equipment rentals, and asset tracking
Ability to review invoices, purchase orders, rental rates, and billing documentation for accuracy
Ability to identify opportunities to maximize company-owned asset utilization and reduce rental costs
Strong problem-solving skills and ability to respond effectively to changing jobsite requirements
Ability to communicate professionally and effectively with project teams, drivers, vendors, Accounts Payable, and Supply Chain Operations
Ability to identify issues, take appropriate corrective action within established authority, and escalate exceptions when necessary

Nice To Haves

Construction experience is a plus
Administrative, logistics, or equipment coordination experience is preferred
Knowledge of equipment rentals, logistics, transportation scheduling, purchase orders, and asset tracking practices
Familiarity with fleet management, asset tracking, procurement, inventory management, and ERP software is preferred
Experience working in logistics, equipment rental, fleet coordination, construction operations, supply chain, or a related operational function is preferred
Experience coordinating vendors, drivers, deliveries, pickups, or equipment movements is preferred
Experience reviewing purchase orders, invoices, rental agreements, or other transactional documentation is preferred
Experience maintaining accurate asset, equipment, or inventory records is preferred
Experience working in a fast-paced environment with changing operational priorities is preferred

Responsibilities

Coordinate and maintain the daily equipment transportation schedule for company drivers.
Schedule deliveries, pickups, returns, and transfers of company-owned equipment between jobsites.
Communicate schedule changes and conflicts to affected teams and escalate issues as needed.
Maintain accurate daily records of lift and trailer locations, assignments, availability, rental status, and utilization.
Identify available or underutilized company-owned equipment and coordinate transfers to maximize asset utilization.
Verify the availability of company-owned equipment before initiating or extending an outside rental.
Issue rental purchase orders in accordance with established approval requirements.
Coordinate approved rental equipment with vendors, including orders, deliveries, extensions, exchanges, off-rent requests, returns, and pickups.
Maintain accurate rental documentation and records throughout the rental lifecycle.
Monitor active rentals, rental duration, equipment utilization, and upcoming project requirements to identify cost-saving opportunities.
Proactively coordinate the return, transfer, or replacement of rented equipment with available company-owned assets.
Identify unnecessary rental extensions, idle rental equipment, and other avoidable costs and coordinate corrective action.
Review and validate rental invoices and individual billing line items for accuracy.
Verify charges against purchase orders and rental records, update required coding and supporting documentation, and resolve billing discrepancies.
Serve as the primary day-to-day coordination point between project teams, company drivers, rental vendors, Accounts Payable, and Supply Chain Operations for equipment movement and rental activity.
Maintain visibility into upcoming equipment needs, scheduled moves, active rentals, and asset availability.
Escalate equipment shortages, scheduling conflicts, vendor issues, excessive rental duration, or other operational concerns.
Maintain accurate reporting of company-owned asset utilization, active rentals, rental duration, equipment availability, scheduled transfers, and rental activity.
Identify idle assets, unnecessary rentals, overdue returns, and opportunities to reduce rental and transportation costs.
Provide timely and accurate information to support operational planning and performance management.