Asphalt Scheduler

HF Sinclair•Albuquerque, NM

3d•Onsite

About The Position

HF Sinclair is seeking an Asphalt Scheduler in Albuquerque, NM. In this role, you will conduct entry to mid-level assignments for the Asphalt Distribution department with close and frequent supervision. The position involves assisting with customer order placement, scheduling and coordinating daily asphalt movements, managing terminal inbound movements, handling crisis situations, communicating with carriers, monitoring inventories, analyzing documentation, managing planned order entry, processing invoices, reviewing contract information, and assisting with analysis regarding third-party carriers. The role also requires maintaining good working relationships with various stakeholders and assisting with special projects.

Requirements

A minimum of 1 year of job related and industry experience is required.
Associates degree, in a technical or related field, or equivalent years of work experience in lieu of a degree, is required.
Ability to perform a variety of assignments as they relate to marketing department and multi-task.
Basic to intermediate computer skills, particularly in MS Excel, to provide written reports and spreadsheets as well as the ability to learn new programs.
Strong interpersonal skills with the ability to effectively communicate with others, both written and verbal communication; customer service are necessary to create mutual respect with peers and a positive work environment.
Basic knowledge of safety, environmental and transportation regulations and procedures, and capable of writing effective instructions.
Ability to maintain positive and productive working relationships within the department and with other departments.
Intermediate reading and writing skills.
Ability to perform intermediate mathematical calculations.

Nice To Haves

A Bachelors Degree in Business or related field is preferred.
ECC functional/end user experience preferred.
SAP SD/MM, TSW knowledge

Responsibilities

Assists with customer order placement, scheduling and coordinating daily asphalt movement(s) on assigned transportation carrier to requested delivery locations.
Assists with asphalt terminal inbound asphalt movements via truck and coordinates with transportation carriers to supply asphalt terminals in a timely manner to meet production needs.
Assists in handling crisis management for situations involving conflicts arising out of short-term or long-term asphalt terminal/logistical problems including (but not limited to) lack of asphalt/product availability, lack of carrier equipment/drivers, service failures and customer complaints, etc.
Communicates with carriers and tenders needed trucks to meet customer demand daily.
Assists with monitoring of assigned asphalt inventories which may include daily monitoring of asphalt movements, inventory positions and communicating with appropriate departments, to coordinate asphalt terminal production needs to meet customer demand.
Assists in analyzing bill of lading (BOL), carrier documentation, and other notes/documents as needed to resolve disagreements with customer.
Manages planned order entry for asphalt orders.
Analyzes carrier demurrage bills.
Processes carrier invoices for payment and notifies contracts & pricing & operations administration of all pass-through demurrage charges to invoice customer.
Review and ensure accuracy of contract information in assigned system.
Assists Manager with analysis regarding third party carriers on rates, tariffs, expansion or other policy matters that affect HollyFrontier as it relates to the assigned asphalt terminals.
Ensures contract obligations are fulfilled.
Assists with ensuring accuracy of all invoices and cumulative balances are kept at a minimum.
Works with other departments to facilitate timely asphalt movements and invoicing.
Manages and maintains good working relationships with customers, carriers, internal groups, and/or third-party personnel, to optimize freight costs and customer satisfaction.
Resolves service issues with common carriers.
Assists Asphalt Distribution and Contracts & Pricing groups with special projects as required.
Maintain good working relationships with transportation carriers, customers and/or trading partners.
Maintains positive and productive working relationships within department and with other departments.
Maintains close communication with Manager and other key personnel, keeping them informed of conditions, activities and trends in area of responsibility which may have an impact on the business and work closely with Manager to capture market values.
Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion.