Artistic Operations Coordinator
About The Position
The New England Conservatory (NEC), a renowned independent music school, seeks an Artistic Operations Coordinator to provide essential administrative support to the Office of the Dean and Chief Artistic Officer and various performance departments. This role involves managing calendars, workflows, and departmental needs, including coordinating schedules, processing payments, and maintaining internal communication. The ideal candidate will possess strong attention to detail, excellent communication skills, and a collaborative approach to working with diverse departments. This is an in-person position requiring occasional evening and weekend hours.
Requirements
- Bachelor’s Degree required.
- 1 to 2 years of experience in an administrative role, preferably within an arts or educational environment.
- Proficiency with Microsoft Office (Excel) and Google Workspace.
- Strong organizational skills and attention to detail for managing complex data and schedules.
- Exceptional judgment and discretion in time-sensitive situations.
- Ability to work nights and weekends for concerts and production weeks.
Nice To Haves
- Experience with ArtsVision, and room scheduling software is a plus.
Responsibilities
- Provide comprehensive administrative and general scheduling support for the office of the Dean and Chief Artistic Officer to ensure efficient daily operations and timely follow-through on strategic initiatives.
- Serve as an administrative liaison between the Dean’s office and various stakeholders, including faculty, staff, and external partners, and ensure that crucial information and details are communicated to the appropriate parties.
- Maintain project management timelines for the Dean’s office and ensure that deadlines are met.
- Serve as administrative coordinator for the Composition department and Early Music program.
- Support the Associate Dean of Artistic Administration with guest artist activities and residencies, ensuring an organized and successful experience for guest artists and students across multiple departments.
- Issue and track all contracts for guest artists, visiting faculty, and outside designers, in close coordination with performance department administrators.
- Coordinate with the Business Office to ensure timely payment of fees and honoraria, including international payments for non-U.S. citizens.
- Maintain, revise, and distribute departmental handbooks and ensure both paper and electronic files are updated regularly.
- Create and update regular reports and schedules of concerts, events and guest artist visits, and distribute to administrative departments, including Marketing and Communications and Advancement and Engagement.
- Monitor budgets related to guest artist activities, including travel and lodging expenses.
- Provide season planning support to the Dean and Chief Artistic Officer, Associate Dean of Artistic Administration, Director of Performance and Venue Operations, and their respective teams.
- Work closely with the Production and Venue Operations and the Recording and Performance Technology Services staff in ensuring that all logistics and production elements for major events and concerts are executed at the highest levels.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
