Artistic Administrator

Milwaukee Repertory Theater•Milwaukee, WI

5d•Onsite

About The Position

The Artistic Administrator is an entry-level position intended for someone who is looking to grow in this industry, with an intended timeline of 1-2 years for this role. They are responsible for overseeing Artistic Department administration functions, including providing general support to the Emerging Professional Residency Program, casting, literary, and New Play Development. Day-to-day management of Artistic Department communication and scheduling is a cornerstone of this role.

Requirements

Any combination of experience, education, and training that demonstrates the ability to successfully perform job duties required of the position.
Willing to commit to the mission, vision, and values of the theater
Ability to navigate interdepartmental priorities and diverse personalities in a high-functioning and fast-paced environment
Ability to act in a professional mentor capacity, enabling young professionals to grow and succeed through feedback, instruction, and encouragement, all while leading with sound judgement, empathy, and grace.
Strong strategic, problem solving and analytical skills, with the ability to interpret information quickly and accurately and to implement directives
Ability to effectively communicate and work respectfully within a diverse group of colleagues and artists, all while exhibiting grace and good humor under pressure
Demonstrated ability to manage multiple projects simultaneously and meet deadlines independently with a high degree of accuracy and attention to detail
Ability to process and handle confidential information with discretion
Ability to work evenings and weekends
Close vision, far vision, and the ability to discern fine detail.
Ability to maneuver around theatrical stages, platforms, and production sets.
This position is frequently required to communicate in person and on the telephone.
Ability to work in an in-person office environment during scheduled work hours.

Nice To Haves

Proactive Project Supporter: You’re the calm at the center of the storm, juggling shifting priorities with ease, spotting what’s needed before anyone asks, and helping complex artistic processes move forward smoothly in a fast-paced environment.
Systems & Process Optimizer: You love clean systems and organized workflows. Whether it’s updating databases, maintaining schedules, or refining processes, you take pride in making things run more smoothly and efficiently.
Collaborative Problem Solver: You work well across teams with different priorities and perspectives. You communicate clearly, build strong working relationships, and approach challenges with creativity, initiative, and follow-through.
Theatrical Fluency & Artistic Insight: You bring a strong understanding of the professional theater landscape, including casting practices, new play development processes, and how productions move from concept to stage. You navigate artistic conversations with confidence and contribute meaningfully within a creative environment.

Responsibilities

Manage daily administration for the Artistic department, including schedule coordination, organizing databases and files, calendar upkeep on Outlook & Propared, and arranging travel for the department (sans Artistic Director)
Coordinate and prepare agendas for Artistic Department meetings, and send out notes/action items
Prepare and submit/distribute Artistic department materials as required for weekly on call schedule, Board Meetings, and other key moments
Support Producing Associate in budget management by tracking receipts
Maintain and organize artistic databases
Support the annual Gala and other events throughout the year as needed.
Maintain the casting database
Assist in development and execution of Equity Principal Auditions and other open calls
Assist with casting projects, including scheduling casting appointments, pulling sides, and providing materials and information to agents/artists
Work in tandem with the Company Manager to coordinate and oversee Artistic department guest visits and itineraries.
Support Literary Director in scheduling, coordination, and execution of NPD readings, workshops, and other activities
Support the Associate Producer in planning and executing EPR events as needed.
Other duties as assigned.