Archival Assistant

State of Arkansas•Lawrence, AR

3d•Onsite

About The Position

The Archival Assistant is responsible for supporting the organization, preservation, and accessibility of historical records, government documents, and archival collections. This position assists in cataloging materials, responding to research inquiries, and ensuring proper conservation techniques are followed. This is an extra help or part-time position with the State Archives in Powhatan, Lawrence County.

Requirements

High school diploma, and one year of experience in records management, administrative functions, historical research, library science, or a related field.
Strong attention to detail in cataloging and maintaining archival records.
Ability to analyze historical documents and records for classification and indexing.
Excellent time management skills to prioritize multiple tasks effectively.
Strong written and verbal communication skills to assist researchers and prepare archival descriptions.
Ability to summarize historical documents and respond to inquiries professionally.
Ability to handle delicate and historical documents with care and precision.
Ability to maintain confidentiality and professionalism when handling sensitive records.

Nice To Haves

Bachelor's or higher degree in History, Heritage Studies, Anthropology
Work experience in library or museum
Experience with MSOffice applications (Word, Teams, Excel, Outlook)
Familiarity with U.S. and Arkansas History
Experience with basic historical research and document analysis

Responsibilities

Assist in sorting, cataloging, and indexing archival materials, including historical documents, photographs, and government records.
Maintain and update digital and physical archival databases to ensure efficient record retrieval.
Ensure proper labeling, storage, and environmental controls to preserve archival materials.
Respond to public and government agency research requests, providing access to relevant historical records.
Conduct basic research to verify document authenticity and historical significance.
Follow established preservation and conservation guidelines for handling fragile or deteriorating materials.
Identify and report damaged or at-risk records and recommend appropriate conservation measures.
Assist in digitization projects to improve access to historical materials.
Input metadata and descriptive information for cataloged records.
Maintain accurate records of archival holdings, loans, and preservation actions.
Assist in inventory management and periodic assessments of archival collections.
Assist in exhibit preparation, educational programs, and special events related to historical archives.
Provide customer service and guidance to visitors and researchers using archival resources.
Archival collection processing (including reading and transcribing from cursive handwritten documents), fulfilling research queries, patron service and supervision, facility housekeeping, event management support and other tasks as assigned.