Accounts Receivable Management Specialist

Innovative Concepts in Entertainment•Clarence, NY

1d•$24 - $28

About The Position

Growing Buffalo Area Manufacturing Company of 40 years is looking for an experienced Accounts Receivable Specialist. This position is responsible for proactively monitoring the accounts receivable to ensure payments are being received timely and if not, communicate with the customer, internal sales team and management for assistance to ensure receivables are collected in a timely manner.

Requirements

Must be organized, proactive, have attention to details, and ability to multitask
Excellent interpersonal and customer service skills are needed
Ability to exercise tact, courtesy, and ethics when dealing with customers and employees
Excellent time management skills with a proven ability to meet deadlines.
Good written and oral communication skills.
Associates degree preferred
Experience with MS Office (Outlook and Word) is a must
Intermediate knowledge of Excel is required
Experience with sales/billing/collections process (required) of a manufacturer (strongly preferred)
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 30 pounds at times. Typically less than 30 lbs.

Responsibilities

Review incoming wire and ACH transfers on daily basis to identify account application
Review accounts receivable aging on a daily basis for targeting accounts for communication and follow up
Review customer accounts on a regular basis to determine application of prepayments
Review invoicing on a daily basis for purposes of proactively contacting customers with early payment discounts, identify orders that are on prepay payment terms for payment application and orders for which extended payment terms are provided for subsequent Excel spreadsheet setup
Communicate with customers on a daily basis via email and telephone to request payment and information as well as follow up on payment requests and customer queries
Prepare and maintain monthly Excel cash receipt forecast; update daily and provide to management
Research account discrepancies between ERP system and customer
Manage receivables for which extended term payment schedules are provided to provide communication to customers of due dates prior to due date
Crosstrain on preparation of sales orders entry and invoice processing to provide backup when regularly assigned staff is not at work
Assist with customs documents for foreign customers including preparation of commercial invoice, packing list, certificate of origin in either Excel or Word format; and visits to Chamber of Commerce (2.5 away) to obtain stamps and signatures.
Work with CFO, financial analyst and the sales team to resolve discrepancies and complete tasks
Other accounting-related tasks and filing as required/determined