Accounts Receivable Specialist

SoundOff Signal•Hudsonville, MI

About The Position

Essential Job Functions Demonstrates SoundOff Signal’s Core Values in daily interactions with internal and external customers. Prepare and submit invoices for GSA and federal contracts using systems such as WAWF or IPP.gov. Manage & monitor the GSA invoice email inbox Monitor accounts receivable aging for GSA and proactively follow up on outstanding invoices. Maintain detailed records of invoicing, collection and adjustments for internal GSA contract management. Investigate and resolve invoice discrepancies, rejections and payment delays. Support audits and provide documentation for government contract reviews. Manage OEM invoicing, including resolving pricing issues and collections. Processing New Customer applications Maintain and update master account data for all customers Compile credit reference information Use Excel, data entry and word processing skills, as needed Provide support to other members of the finance department on relevant projects Perform job consistently without excessive absenteeism or tardiness Other Accounts Receivable duties as assigned

Requirements

2+ years of accounts receivable or billing experience
Experience with government or GSA contract invoicing
Strong time management skills with the ability to prioritize and meet deadlines
Excellent attention to detail and organizational skills
Strong verbal and written communication skills
Self-motivated, proactive, and able to work both independently and as part of a team
Customer-focused mindset with a commitment to providing high-quality service
Proficiency in Microsoft Office applications, particularly Excel
Strong follow-up and problem-solving skills
Experience working with spreadsheets and financial data

Responsibilities

Prepare and submit invoices for GSA and federal contracts using systems such as WAWF or IPP.gov.
Manage & monitor the GSA invoice email inbox
Monitor accounts receivable aging for GSA and proactively follow up on outstanding invoices.
Maintain detailed records of invoicing, collection and adjustments for internal GSA contract management.
Investigate and resolve invoice discrepancies, rejections and payment delays.
Support audits and provide documentation for government contract reviews.
Manage OEM invoicing, including resolving pricing issues and collections.
Processing New Customer applications
Maintain and update master account data for all customers
Compile credit reference information
Use Excel, data entry and word processing skills, as needed
Provide support to other members of the finance department on relevant projects
Perform job consistently without excessive absenteeism or tardiness
Other Accounts Receivable duties as assigned