AR Credit/Collections Specialist

Masters Gallery Foods, Inc.•Plymouth, WI

9h•Onsite

About The Position

Masters Gallery Foods is seeking an AR Credit/Collections Specialist to join their team in Plymouth, Wisconsin. This on-site role focuses on maintaining accounts receivable, resolving collection issues, managing customer credit information, and providing reports. The company emphasizes a positive impact, cooperative culture, and ongoing career development.

Requirements

Requires a high level of confidentiality.
Must have good mathematical and analytical skills, problem-solving ability, and accuracy.
Good typing skills and proficient use of a calculator.
Proficient use of Excel spreadsheets, knowledge of the IBMI computer system, the personal computer, and other Microsoft Office Products.
Ability to prioritize tasks and work independently and efficiently to meet deadlines.
Good written and oral communication skills.

Nice To Haves

Associate Degree in Accounting or a related area, or equivalent experience preferred.
Two years of billing, collections, or related office experience is preferred.

Responsibilities

Follow up with Sales for invoices that are past due, distribute weekly Accounts Receivable reports, and make weekly collection contacts for late payments with daily follow-up and collection note updates.
Set up information in IBMI and DocStar systems once new customers receive approval and credit limit from the Chief Financial Officer.
Monitor current credit limits and gather information for potential credit limit increases.
Invoice customers daily for product shipped: gather required paperwork from DocStar and IBMI systems; review invoice edits for accuracy; get sales approval for all bulk shipments; investigate billing and pricing issues with Customer Service; email/fax/mail or enter invoice information on customer's portal; and maintain backup paperwork.
Work with Accounts Receivable Cash Application Specialist regarding progress on deducts, debits, and credits.
Maintain daily Accounts Receivable Balance reconciliation to ensure the accuracy of the daily Accounts Receivable Aging balance and daily cash receipts entry. Work with Financial Accounting Manager to find errors or issues.
Respond to all vendor requests for credit for companies listing Masters Gallery Foods as a credit reference.
Process quarterly customer payment history reports.
Calculate and issue debit and credit memos for Fish Bait sales, packaging adjustments, and any other debits or credits required.
Review daily gross profit reports. Investigate problems and contact appropriate departments to correct.
Review and enter MGF Logistics AP invoices into JD Edwards. Process weekly check runs.
Create sales orders for credit memos based on documents provided by the AR Cash Application Specialist.
Balance two GL accounts for miscellaneous payables and miscellaneous receivables for month end closings.
Provide necessary audit and tax information as needed.
Perform special analyses and other projects as directed by the Financial Accounting Manager, Director of Corporate Finance, or Chief Financial Officer.
Provide backup support to process new customer credit applications.
Provide backup support for entering debits/credits for returns, deductions, and pricing issues.

Benefits

health, dental, vision, disability, life insurance, critical illness, accident coverage, 401(k) with company match
Vacation Time Off (service-based paid time off and 10 paid holidays)
Center for Health and Wellness - Free to employees and their dependents.
tuition reimbursement, student loan forgiveness, subsidized fitness programs, cell phone discount programs, employee assistance program
Opportunities to give back to the community (drives, activities, matched donations, and more)
Green sustainability initiatives.
Continuous improvement initiatives - technology driven.
Training and development programs
Cheese Store, free popcorn, hot beverages, and filtered Culligan water
Listen to Sirius XM Radio while you work!
Continuous communication with Employees - Company App
Opportunities to give feedback and suggestions in a judgement-free zone
Numerous fun activities throughout the year (potlucks, company picnics, holiday party and more)