AR & Collections Analyst

Carter's • Atlanta, GA

3d • Hybrid

About The Position

The Accounts Receivable & Collection Analyst position focuses on collecting outstanding invoices, reconciling complex disputes for our domestic and global customers; managing and preventing the continuation of outstanding past due to receivables while ensuring customer satisfaction and proactive sales engagement. This role typical reports into the Accounts Receivable and Claims Manager and is based in our Buckhead office in our hybrid work environment.

Requirements

• Excellent written and verbal communication
• 1-3 years’ experience in accounts receivable and collections with the ability to reconcile credits & debits
• Commitment to customer service, with the ability to build productive relationships with internal and external business partners.

Nice To Haves

• Bachelor's degree in Business Administration, Accounting or Finance highly preferred and/or combination of school and equivalent related work experience.
• Prior experience working with a significant considerable number of customer accounts requiring thoughtful analysis and communication to resolve open items and disputes
• Experience working in global share services settings preferred.
• Experience working with prior mainframe ERP systems (SAP a plus)
• Preferred experience to have a full understanding of the entire order to cash process from sales orders to cash application. Preference to possess the ability to manage significant customer relationships by providing thorough customer analysis reports.
• Preferred ability to interpret and downloading large sets of data after downloading from different source systems.
• Advance skills of Excel working with pivot tables, vlookup’s, macros, graphs, Word and PowerPoint preferred.
• Ability to identify root cause issues, offer possible solutions and innovation and/or next course of action for customer chargebacks/disputes and reconciliations.
• Excellent negotiation skills, ability to gain trust and confidence with customers, management, and peers using tact and diplomacy.
• Ability to work in a cross-functional team collaboration
• Must be highly organized and deadline-oriented excellent time management skills.

Responsibilities

• Manage accounts receivable portfolio including collections, and chargebacks/disputes as assigned by manager.
• Arrange and manage customer payment plans and negotiations; consult with the Manager of Credit & Collections including legal for severe and critical past due accounts.
• Reconciliation and performance analysis of customer accounts providing KPI metrics to senior management, preparation of ad-hoc reporting, including but not limited to customer contracts, dispute resolutions, current aging status and/or others, as assigned by management.
• Analyze research, and resolve past due items maintaining collection standard of 90% current aging status for assigned accounts: liaison with customer contacts via telephone, email, and customer web portals to collect data from various customer locations, resolve payment issues, facilitate collections and analyze credit exposure.
• Access and navigate customer websites/portals to retrieve invoice payment information, claim copies and/or to resolve disputed / unpaid balances. Look for opportunities to streamline the process by partnering with IT and the vendor community.
• Maintain detailed documentation of collection activity, including customer contacts, follow up on open items and account resolution status in SAP.
• Serve as SAP Collections SME to provide training and support to internal business partners, including Order Management Logistics (OML), Sales and Distribution Center (DC) personnel to resolve operational and compliance issues.
• Ability to track and manage various projects simultaneously in a high-volume retail environment.
• Help develop sound, acceptable credit policies while challenging existing processes. Take the initiative to identify areas of opportunity and innovative ways of using the SAP financial system.
• Analyze, maintain and resolve all dispute cases in SAP. Identify root causes of customer chargebacks, update cases with gathered documentation and collaborate with internal or external business partners on solutions to remedy issues.
• Research and manage all customer chargebacks, including retrieval of documentation and coding/payments from 3rd party systems. Input all dispute documentation in SAP within two weeks of posting and follow through to final resolution.
• Assist in the preparation of month-end reporting including chargeback reporting to management. Significant emphasis will be placed on minimizing the number of chargebacks through timely research and internal partnership to drive process improvements.
• Analyze and research high volume payment discrepancies and recommend process improvements to Accounts Receivable & Collections Manager, where applicable.
• Significant communication with internal business partners to drive company initiatives and maintain/improve accounts receivable portfolio performance
• Effective communication with external partners (i.e. wholesale customers) to ensure account collections and dispute management cases are closed timely.
• Communication with both internal and external auditors to ensure the financial integrity of our records.
• Maintain accurate and complete records of collection activity to meet all internal control requirements.
• Participate in special projects, assist management in quarterly and year-end audits and perform other related duties as assigned.
• Understand and readily support company corporate business practices, policies, internal controls and procedures designed to create value or minimize risk.

Benefits

• Career Development: Success starts from within, and we have several paths from which you can choose to enhance your career evolution. From Carter’s University to Toastmasters to mentorship programs and more, we encourage you to utilize these tools to elevate your professional prowess.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level