AR Associate

KW PROPERTY MANAGEMENT AND CONSULTING•Miami Beach, FL

3d•Onsite

About The Position

The Accounts Receivable and Payables Support Associate is responsible for maintaining records in accounts within the accounting system in accordance with KWPMC policies. The position is fundamental and as such requires following established policies and procedures with a high level of organizational skills, attention to detail, solid time management and good interpersonal skills. As a team member of KW PROPERTY MANAGEMENT & CONSULTING, you are expected to understand and support the mission statement of the company and practice our GREAT values every day. These values include but are not limited to greeting and smiling; showing respect with name recognition and eye contact; accepting the empowerment to exceed everyone's expectations and showing enthusiasm for your position and duties; being accountable to show a positive attitude and accountable for your actions; and be trustworthy in your duties and transparent in everything you do. These are our GREAT values and part of your work practices and expected as part of your daily activities while working at KW Property Management and Consulting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

3 to 5 years work experience in a related field
Excellent communication and listening skills in order to interact with a diverse and multi culture population
Working knowledge of Microsoft Office (Word, Excel and PowerPoint) and computers
Ability to work in a team environment as well as independently and be self-driven
Ability to meet deadlines and work well under pressure
Ability to work with sensitive or confidential information
Critical thinking, problem solving, judgment and decision-making abilities

Responsibilities

Operates computers programmed with accounting software to record, store and analyze information.
Provide administrative support to the Accounts Receivable and Accounts Payable department and Management. Assist with calls/voicemails, reroute calls to appropriate area.
Manage a portfolio of new associations and their data entry following Standard Operating Procedures.
Facilitate all research items that arrive from the field and/or customers related to Accounts Receivables. Address research items assigned via ticket system or identify and forward research item to appropriate party.
Process all monthly Developer invoices/ billings. Application of payments /wire transfers to all developers’ invoices/ billing to ensure accuracy.
Process coupon requests for new associations or statement and or statement of accounts as needed.
Process new Special Assessments/ Budgets etc.
Support the AR and the AP Manager when necessary including late fee waivers, charges, bank reconciliations, special assessments reconciliations, projects etc.
Maintain records regarding Accounts Receivables per the guidelines provided.
Assisting with staff training.
Assist with Stop Payment and Void Requests on AP vendor checks.
Adding GL Codes to Nexus.
Review and process Security Deposit Refunds and Maintenance Refunds (weekly).
Set-up Recurring Vouchers in Jenark.
Assist with Accountant inquiries for Vendor checks not posted or recorded in Nexus / Jenark.
Assist the A/P Manager with new associations while in the on-boarding/implementation phase.
Assist with Vendor set-ups in Nexus and Jenark.
Other duties as assigned.