AR/AP Associate

MDpanel•Los Angeles, CA

About The Position

Our Mission: MDpanel is one of the largest providers of expert medical opinions in the United States. We are committed to being the most coveted partner for physicians, carriers, attorneys, and patients by connecting those in need of medical opinions with the most qualified and highly regarded medical professionals in the U.S. MDpanel allows our member healthcare professional partners to maximize their time and produce unparalleled revenue opportunities. In return, our carrier and attorney clients receive timely, complete, thorough, and easy-to-understand opinions to support the medical legal inquiry.  MDpanel is revolutionizing the medical opinion space by creating the first true marketplace to connect those in need of medical opinions to those capable of providing them. Unlike traditional, services-based models, we are devoted to our healthcare professionals and are relentless about removing the burden of administration, securing exam volume, preparing for, and supporting physical examinations, backend processing, report submissions, and billing. And, at the heart of MDpanel, is our team committed to delivering an unparalleled experience for all stakeholders. We think big, start small, and move fast. Our culture is built on supporting each other with accountability, transparency, and passion for our mission. Position Summary: The AP/ AR Associate will be responsible for administration and processing of invoices, and payments and monitoring the outflow of capital for the Company. Additionally, the AP associate will help with weekly and monthly checklist items necessary for closing the monthly books on a timely basis, assisting both the Finance Manager and Accounting Supervisor. This position demands a high level of expertise in payables operations, with a strong understanding of their impact across the finance organization. The role is particularly focused on day-to-day operations as well as post-merger integration and driving process automation across the board.

Requirements

1 – 2 years A ccounts payable experience
Understanding of Accounts Payables implication s across the Accounting and Finance Department .
Must be proficient in Microsoft Office or related programs
Experience working within accounting software systems; NetSuite is preferred .
High school diploma ; Business or Accounting degree preferred.
Demonstrated ability to maintain discretion in handling confidential information.

Nice To Haves

Certified Accounts Payable Professional (CAPP) certification is desired , but not .

Responsibilities

Assist in facilitating post-merger integration of accounts payable processes across MDpanel subsidiaries.
Set up new vendors and maintain current and accurate vendor records within the accounting system, including W-9s, addresses, and other required information.
Receives and verifies vendor invoices; confirms the validity of invoices with appropriate department lead (mid or senior-level manager or executive management, as necessary).
Facilitate payment of vendors, ACH, Checks and Wires, which may include verification of federal ID numbers, and resolve discrepancie s and perform audits, if necessary.
Collaborate wit h the Accounting Supervisor and Finance Manager on accou nt reconciliations and expense analysis .
Receives and verify expense reports; reconcile expenses and other financial reports with account balances and other office records as well as departments (Cost-Centers) across M D panel .
Assists with accou nting records keeping and le dgers by reconciling monthly statements and transactions.
Management and administration of vendor invoices, contracts, and other related records
Assist in monthly and year close processes
Assist with accounts Payables and special projects, as necessary .
Prepare annual 1099 filings and support year-end compliance activities.
Receive and manage all Accounts Receivable and Finance mail.
Organize I ncoming AR/Finance mail, including payments and related correspondence.
Apply incoming paper check payments to open Accounts Receivable items within the finance system.
Match incoming paper correspondence to open AR records within the finance system.
Prepare and deposit checks in accordance with established procedures.
Scan and electronically archive payments and correspondence.
Prepare and mail outgoing correspondence and payments as .
Other related duties as assigned.