AR/AP Associate

MDpanel•Los Angeles, CA

About The Position

The AP/ AR Associate will be responsible for administration and processing of invoices, and payments and monitoring the outflow of capital for the Company. Additionally, the AP associate will help with weekly and monthly checklist items necessary for closing the monthly books on a timely basis, assisting both the Finance Manager and Accounting Supervisor. This position demands a high level of expertise in payables operations, with a strong understanding of their impact across the finance organization. The role is particularly focused on day-to-day operations as well as post-merger integration and driving process automation across the board.

Requirements

1 – 2 years Accounts payable experience
Understanding of Accounts Payables implications across the Accounting and Finance Department.
Must be proficient in Microsoft Office or related programs
Experience working within accounting software systems; NetSuite is preferred.
High school diploma required; Business or Accounting degree preferred.
Demonstrated ability to maintain discretion in handling confidential information.

Nice To Haves

Certified Accounts Payable Professional (CAPP) certification is desired, but not required.
Experience working within accounting software systems; NetSuite is preferred.
Business or Accounting degree preferred.

Responsibilities

Assist in facilitating post-merger integration of accounts payable processes across MDpanel subsidiaries.
Set up new vendors and maintain current and accurate vendor records within the accounting system, including W-9s, addresses, and other required information.
Receives and verifies vendor invoices; confirms the validity of invoices with appropriate department lead (mid or senior-level manager or executive management, as necessary).
Facilitate payment of vendors, ACH, Checks and Wires, which may include verification of federal ID numbers, and resolve discrepancies and perform audits, if necessary.
Collaborate with the Accounting Supervisor and Finance Manager on account reconciliations and expense analysis.
Receives and verify expense reports; reconcile expenses and other financial reports with account balances and other office records as well as departments (Cost-Centers) across MDpanel.
Assists with accounting records keeping and ledgers by reconciling monthly statements and transactions.
Management and administration of vendor invoices, contracts, and other related records
Assist in monthly and year close processes
Assist with accounts Payables and special projects, as necessary.
Prepare annual 1099 filings and support year-end compliance activities.
Receive and manage all Accounts Receivable and Finance mail.
Organize Incoming AR/Finance mail, including payments and related correspondence.
Apply incoming paper check payments to open Accounts Receivable items within the finance system.
Match incoming paper correspondence to open AR records within the finance system.
Prepare and deposit checks in accordance with established procedures.
Scan and electronically archive payments and correspondence.
Prepare and mail outgoing correspondence and payments as required.
Other related duties as assigned.